On-Site Exec Assistant to Ambulatory Leadership

UChicago Medicine; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

UChicago Medicine seeks an Executive Assistant to support the Ambulatory Team on site at the Hyde Park campus in Chicago, IL. The role requires managing executive communications, budget oversight, and day-to-day office operations with discretion.

Ideal candidates have 7+ years of administrative experience, strong MS Office skills, and a proven ability to prioritize tasks and collaborate with leadership across departments in a fast-paced healthcare setting.

Qualifications

• High school diploma required; bachelor's degree preferred.
• 7+ years of progressively responsible administrative or secretarial experience.
• Proficient with word processing, spreadsheets, and presentation software; advanced MS Office skills preferred.
• Strong service orientation toward internal and external customers.
• Ability to interact professionally with customers at all levels.

Responsibilities

• Maintain confidentiality of reports, documents, and personnel records.
• Coordinate with management and staff across departments; gather data and relay messages.
• Manage word processing, spreadsheets, and PowerPoint tasks in final form.
• Research issues with leadership and assist on committee assignments.
• Oversee daily office operations and improve administrative processes.
• Draft written policies/procedures for proposed department changes.
• Complete and oversee assigned projects with minimal supervision.
• Coordinate supply orders and work orders for the department.

Skills

Administrative experience

Secretarial experience

Confidentiality

Communication skills

Prioritize multiple tasks

Budget management

Independent work

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

UChicago Medicine seeks an Executive Assistant to support the Ambulatory Team on site at the Hyde Park campus in Chicago, IL. The role requires managing executive communications, budget oversight, and day-to-day office operations with discretion.

Ideal candidates have 7+ years of administrative experience, strong MS Office skills, and a proven ability to prioritize tasks and collaborate with leadership across departments in a fast-paced healthcare setting.