Strategic Executive Assistant for Chief Clinical Officer

City of Hope; Zion (IL); On-site; USD 65,000 - 90,000; Full time

Job summary

City of Hope is seeking an Executive Assistant to the Chief Clinical Officer and Departmental Physician Chiefs in Zion, IL. This role provides high-level administrative support, manages complex calendars, coordinates cross-functional communication, and ensures efficient workflow in a fast-paced healthcare setting.

The ideal candidate will have 5+ years of senior-level executive support experience, a strong track record of discretion, and advanced Microsoft Office skills.

Qualifications

• High school diploma or equivalent required.
• Five (5) years of progressive administrative experience supporting senior-level executives (Vice President level or above).
• Bachelor's degree strongly preferred.
• Knowledge of medical terminology preferred.
• Experience supporting physician executives or healthcare leadership teams preferred.
• Experience with data reporting, analytics, and presentation development preferred.

Responsibilities

• Manage complex executive and clinical calendars.
• Coordinate cross-functional communication across departments.
• Track key deliverables and deadlines.
• Support data analytics initiatives and reporting.
• Ensure effective workflow management in a fast-paced healthcare environment.

Skills

Organizational skills

Multitasking

Critical thinking

Discretion

Verbal communication

Written communication

Relationship building

Collaboration in diverse environment

Attention to detail

Executive-support experience

Education

High school diploma or equivalent

Bachelor's degree preferred

Tools

Microsoft Office

Microsoft Teams

Zoom

OneNote

Tableau (data visualization)

Job description

City of Hope is seeking an Executive Assistant to the Chief Clinical Officer and Departmental Physician Chiefs in Zion, IL. This role provides high-level administrative support, manages complex calendars, coordinates cross-functional communication, and ensures efficient workflow in a fast-paced healthcare setting.

The ideal candidate will have 5+ years of senior-level executive support experience, a strong track record of discretion, and advanced Microsoft Office skills.