Executive Assistant to Chief Advancement Officer

University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 66,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Tuition assistance

Retirement plans

Wellness programs

Flexible work options

Job summary

University of Pennsylvania’s Wharton External Affairs seeks an Executive Assistant to support the Chief Advancement Officer. You will manage calendars, travel, and priorities while liaising with senior faculty, alumni, and donors in a fast-paced environment.

The role requires discretion, excellent communication, and a track record of supporting executives. A bachelor's degree and 3–5 years’ experience are expected; university experience is a plus.

Qualifications

• Bachelor’s degree and 3-5 years of experience, or equivalent combination of education and experience.
• Strong discretion and integrity to handle confidential information.
• Professionalism and judgment in a fast-paced environment with senior leaders.
• Excellent written and verbal communication across all levels of the organization.
• Experience supporting executives or senior administrators is preferred; higher education background is a plus.

Responsibilities

• Provide high-level executive and administrative support to the CAO of WHEA.
• Manage complex scheduling, travel arrangements, and priorities for CAO.
• Serve as liaison to senior faculty, donors, alumni, and external stakeholders.
• Coordinate meetings, events, and confidential communications with tact.
• Support events and activities outside regular business hours as needed.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder liaison

Discretion & integrity

Communication

MS Office

Operation prioritization

Education

Bachelor’s degree

Tools

Outlook

Word

Excel

PowerPoint

Job description

University of Pennsylvania’s Wharton External Affairs seeks an Executive Assistant to support the Chief Advancement Officer. You will manage calendars, travel, and priorities while liaising with senior faculty, alumni, and donors in a fast-paced environment.

The role requires discretion, excellent communication, and a track record of supporting executives. A bachelor's degree and 3–5 years’ experience are expected; university experience is a plus.