Executive Assistant

Quanta Services, Inc.; Houston (TX); Vor Ort; USD 65.000 - 90.000; Vollzeit

Benefits dieser Stelle

Competitive compensation and benefits

Flexible work options

Educational assistance

Wellness and mental health programs

Employee referral program

Learning and development programs

Office amenities

Zusammenfassung

Quanta Services, Inc. is seeking an experienced executive assistant to provide high-level support to the Chief Accounting Officer.

You will manage calendars, coordinate meetings with senior leaders, prepare materials, and handle confidential information with professionalism. Responsibilities include coordinating domestic and international travel, organizing communications, and supporting special projects within the accounting department.

Qualifikationen

• 6+ years of experience providing executive-level administrative support to senior leadership, preferably C-Suite or SVP-level executives.

Aufgaben

• Maintains the Chief Accounting Officer’s calendar, schedules appointments, and coordinates scheduling changes based on priorities.
• Organizes meetings with internal leadership, board members, and external stakeholders; prepares agendas, materials, presentations, and follow-up lists.
• Acts as administrative point of contact for the Chief Accounting Officer, relaying information and handling routine inquiries.
• Organizes executive communications, drafts routine correspondence, and prepares weekly planning documents.
• Coordinates logistics for conferences, leadership meetings, and events with internal teams.
• Manages domestic and international travel arrangements, itineraries, reimbursements, and coordination with other executives.

Kenntnisse

Executive support

Jobbeschreibung

Every moment of every day, people around the world rely on the energy they access through infrastructure built by Quanta. Comprising the largest skilled-labor force in North America, our employees are highly skilled and innovative, continually working to connect people and power. We’re building the infrastructure that supports the energy transition, and there are more opportunities than ever to be part of our team. Join us and build your career building a brighter future.

Imagine what you could do here. We encourage, inspire, and support our people to seize opportunities in our corporate office and with hundreds of our operating companies worldwide that provide solutions for the utility, renewable energy, electric power, industrial, and communications industries.

Quanta actively promotes and maintains a culture of belonging where all employees can be themselves, live their values, and find opportunities to succeed. When you join our team, you join a dynamic organization in which career development is encouraged, excellence is rewarded, and diversity is prized. Come find out how our people power modern life.

About this Role

Provides executive administrative support to the Chief Accounting Officer, including calendar management, meeting coordination, travel arrangements, correspondence, and document preparation. Supports the Accounting department by organizing information, tracking follow‑up items, and completing administrative tasks under the direction of the Chief Accounting Officer and in accordance with established procedures. Handles confidential information with care and professionalism.

What You'll Do

• Serves as a member of the executive support team, collaborating with senior leadership and executive administrative partners.
• Maintains the Chief Accounting Officer’s calendar, schedules appointments, and coordinates scheduling changes based on the executive’s priorities and direction.
• Organizes meetings with internal leadership, board members, and external stakeholders; prepares agendas, meeting materials, presentations, and follow‑up action lists as directed.
• Serves as an administrative point of contact for the Chief Accounting Officer, relaying information, responding to routine inquiries, and referring matters requiring decisions or approval to the appropriate leader.
• Organizes executive communications, flags items for review, drafts routine correspondence for approval, and prepares weekly planning documents.
• Provides administrative and logistical support for special projects, department initiatives, and events as assigned.
• Co‑ordinates logistics for conferences, leadership meetings, planning sessions, and other executive engagements in collaboration with internal teams.
• Manages domestic and international travel arrangements, itineraries, reimbursements, and logistical coordination with other executives and stakeholders.
• Manages confidential information with discretion and professionalism.
• Collects and organizes data, maintains spreadsheets, and prepares routine reports and supporting materials for the Chief Accounting Officer and Accounting department.
• Supports onboarding of hires within the department as needed.
• Prepares and routes executive correspondence, including surveys, media inquiries, and formal information requests, for review and approval by the appropriate leader.
• Maintains electronic and physical filing systems for corporate documents, records, and executive materials in accordance with established procedures.
• Collaborates with other Executive and Administrative Assistants to support meetings and initiatives.
• Prioritizes the executive's calendar by ranking meetings against current priorities, protecting time for high‑impact work, and resolving conflicts before they reach the executive.
• Verifies every travel detail, including connections, documentation, ground transportation, and schedule alignment, to prevent disruptions.
• Works as part of a team, sharing information, covering for colleagues, and supporting shared priorities across the executive support group.
• Takes initiative by anticipating the executive's needs and acting without waiting for direction. Identifies potential problems early and resolves them before they affect the executive, the team, or an event.
• Communicates clearly, promptly, and professionally with executives, colleagues, and external parties, tailoring tone and detail to the audience.
• Ensures adherence to internal standards, policies, and procedures.
• Performs other duties as assigned.

What You'll Bring

Required Education and Experience

• 6+ years of experience providing executive‑level administrative support to senior leadership, preferably C‑Suite or SVP‑level executives.

Preferred Education and Experience

• Experience supporting accounting or finance executives, preferably within infrastructure, construction, utilities, or related industries.
• Experience interacting with boards, executive committees, and external stakeholders.

Licenses / Certifications:

Required Licenses/Certifications

• N/A

Preferred Licenses/Certifications

• N/A

SUPERVISORY RESPONSIBILITIES:

Supervises others: No

Has hiring and terminating responsibilities: No

Number of employees reporting to this job: 0

TRAVEL REQUIREMENTS:

• Travels: Yes
• Percent of time: Up to 10%
• Overnight required: Yes

PHYSICAL DEMANDS:

If one-third of the time – “Seldom”

If one-third to two-thirds of the time – “Occasionally to Frequently”

If more than two-thirds of the time – “Constantly”

• Stationary Position – Seldom
• Pushing/Pulling/Reaching – Seldom
• Climb – Seldom
• Kneel – Seldom
• Grasp – Seldom
• Bend – Seldom
• Lift/Carry – Up to 30 lbs
• Vision – 20/20 Corrected Vision
• Hearing – Ability to receive detailed information if spoken to

WORKING CONDITIONS:

• Wet or Humid – Seldom
• Working near moving mechanical parts – Seldom
• Working near heavy machinery – Seldom
• Working in high places – Seldom
• Exposed to fumes or airborne particles – Seldom
• Exposed to toxic or caustic chemicals – N/A
• Working in outdoor weather conditions – Seldom
• Work with electricity – Seldom
• Work with explosives – N/A
• Work near a source of radiation – N/A
• Loud noise conditions (above 87dB) – Seldom
• Other Environmental Factors – N

What You'll Get

• Competitive compensation and benefits package
• Flexible work options
• Educational assistance
• Wellness and Mental Health programs
• Employee Referral Program
• Learning and Development Programs
• Office Amenities and Perks

Equal Opportunity Employer

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.

We are an Equal Opportunity Employer, including disability and protected veteran status.

We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company’s Human Resources department.