Executive Assistant to CFO & VP of Operations

Mississippi University for Women; Columbus (MS); On-site; USD 42,000 - 64,000; Full time

Job summary

Mississippi University for Women in Columbus, MS seeks an experienced administrative professional to support the Vice President for Operations/Chief Financial Officer and directors. You will manage filing, reporting, procurement, travel, and campus projects, and supervise student workers.

Provided with open communication and deadlines, you will help ensure compliance with university policies and budgets. The role requires a Bachelor’s degree (or equivalent), at least 3 years in a professional

Qualifications

• 3 years experience in a professional office environment required; executive administrative experience preferred
• Knowledge of higher education working units, policies, and procedures preferred
• Knowledge of word processing and spreadsheet software
• Ability to write routine reports and correspondence
• Excellent oral and written communication skills
• Ability to work independently with minimum supervision and meet deadlines with short notice
• Strong organizational skills
• Ability to accurately record and report meeting notes
• Maintain confidentiality and professional conduct with students, employees and the general public

Responsibilities

• Answers phones, routes calls and people to appropriate destination.
• Takes mail and picks up mail at campus post office; routes paperwork to appropriate offices.
• Prepare and submit monthly General Statement of Expenditures Report; run monthly budget reports; prepare purchase requisitions and process purchase orders.
• Revise Public Official Bond.
• Responsible for IHL requirements such as but not limited to agenda items, construction projects, insurance policies, etc.
• Maintains VPO / CFO webpage.
• Help prepare, distribute budget books, financial statements, supplementals.
• Prepare and submit university’s project requests.
• Coordinate annual Repair & Renovation visit.
• Reviews/updates Administrative Duties Handbook document and webpage.
• Supervise VPO student workers.
• Provide administrative support to VPO / CFO and directors.
• Approve posts to official listserve.
• Answer contract inquires and and support procurement and requests.
• Manage university travel program including processing reimbursements, policies, and cash advances.
• Perform other reasonable duties as assigned.

Skills

Office administration

Communication

Independence

Organization

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Word processing

Spreadsheet software

Job description

Mississippi University for Women in Columbus, MS seeks an experienced administrative professional to support the Vice President for Operations/Chief Financial Officer and directors. You will manage filing, reporting, procurement, travel, and campus projects, and supervise student workers.

Provided with open communication and deadlines, you will help ensure compliance with university policies and budgets. The role requires a Bachelor’s degree (or equivalent), at least 3 years in a professional