Graduate Studies Operations Coordinator

Mississippi University for Women; Columbus (MS); On-site; USD 31,000 - 42,000; Full time

Job summary

Mississippi University for Women seeks a Coordinator of Administrative Operations to provide administrative and operational support to the Office of Academic Affairs and to the Director of Graduate Studies and related programs.

The role includes graduate admissions coordination, budget monitoring, and processing of financial documentation in compliance with university policies. Strong organizational and communication skills are essential.

Qualifications

• Bachelor’s degree preferred; professional knowledge equivalent to a bachelor’s degree required.
• Three years related experience and/or training

Responsibilities

• Provides administrative and operational support to the Office of Academic Affairs and to the Director of Graduate Studies, Graduate Program Coordinators, and the Director of Sponsored and Collaborative Projects.
• Serves as key point of contact for the Office of Academic Affairs, answering calls and directing inquiries and visitors with professionalism and discretion.
• Monitors, reconciles, and tracks Academic Affairs budget accounts and provides guidance to unit budget managers regarding fiscal processes and compliance.
• Prepares and processes purchase requisitions, travel vouchers, reimbursements, and other financial documentation in accordance with state and university policy.
• Maintains inventory records and coordinates resource management for Academic Affairs.
• Prepares advertisements for faculty recruitment, assists with scheduling and logistics for candidate interviews, and supports departments with candidate travel reimbursements
• Serves as graduate admissions specialist: collects and processes application materials, maintains records, inputs decisions into Banner, and communicates outcomes to students.
• Coordinates graduate-related committees (e.g., Graduate Council, Graduate Appeals Committee), maintains official records, and ensures proper communication with faculty and students.
• Serves as the office expert for the Graduate Studies customer relationship management ( CRM ) system, including retrieving applications, answering questions from faculty and staff, resolving issues, and serving as liaison with the system vendor.
• Assists as needed with dual enrollment and sponsored programs processes.
• Cross-trains with the Executive Assistant to the Provost/ EVPAA and other Academic Affairs staff.
• Performs other reasonable duties as assigned.

Skills

Spreadsheets

Word processing

Databases

Attention to detail

Organizational skills

Communication skills

Independent work

Discretion

Confidentiality

Education

Bachelor’s degree

Tools

Banner

Job description

Mississippi University for Women seeks a Coordinator of Administrative Operations to provide administrative and operational support to the Office of Academic Affairs and to the Director of Graduate Studies and related programs.

The role includes graduate admissions coordination, budget monitoring, and processing of financial documentation in compliance with university policies. Strong organizational and communication skills are essential.