Executive Assistant to VPO/CFO

Mississippi University for Women; Columbus (MS); On-site; USD 42,000 - 64,000; Full time

Job summary

Mississippi University for Women in Columbus, MS seeks an experienced administrative professional to support the Vice President for Operations/Chief Financial Officer and directors. You will manage filing, reporting, procurement, travel, and campus projects, and supervise student workers.

Provided with open communication and deadlines, you will help ensure compliance with university policies and budgets. The role requires a Bachelor’s degree (or equivalent), at least 3 years in a professional

Qualifications

• 3 years experience in a professional office environment required; executive administrative experience preferred
• Knowledge of higher education working units, policies, and procedures preferred
• Knowledge of word processing and spreadsheet software
• Ability to write routine reports and correspondence
• Excellent oral and written communication skills
• Ability to work independently with minimum supervision and meet deadlines with short notice
• Strong organizational skills
• Ability to accurately record and report meeting notes
• Maintain confidentiality and professional conduct with students, employees and the general public

Responsibilities

• Answers phones, routes calls and people to appropriate destination.
• Takes mail and picks up mail at campus post office; routes paperwork to appropriate offices.
• Prepare and submit monthly General Statement of Expenditures Report; run monthly budget reports; prepare purchase requisitions and process purchase orders.
• Revise Public Official Bond.
• Responsible for IHL requirements such as but not limited to agenda items, construction projects, insurance policies, etc.
• Maintains VPO / CFO webpage.
• Help prepare, distribute budget books, financial statements, supplementals.
• Prepare and submit university’s project requests.
• Coordinate annual Repair & Renovation visit.
• Reviews/updates Administrative Duties Handbook document and webpage.
• Supervise VPO student workers.
• Provide administrative support to VPO / CFO and directors.
• Approve posts to official listserve.
• Answer contract inquires and and support procurement and requests.
• Manage university travel program including processing reimbursements, policies, and cash advances.
• Perform other reasonable duties as assigned.

Skills

Office administration

Communication

Independence

Organization

Confidentiality

Education

Bachelor's degree or equivalent

Tools

Word processing

Spreadsheet software

Job description

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Proposed Annual Salary, Hourly Rate or One-time payment

• Answers phones, routes calls and people to appropriate destination.
• Takes mail and picks up mail at campus post office; routes paperwork to appropriate offices.
• Prepare and submit monthly General Statement of Expenditures Report; run monthly budget reports; prepare purchase requisitions and process purchase orders.
• Revise Public Official Bond.
• Responsible for IHL requirements such as but not limited to agenda items, construction projects, insurance policies, etc.
• Maintains VPO / CFO webpage.
• Help prepare, distribute budget books, financial statements, supplementals.
• Prepare and submit university’s project requests.
• Coordinate annual Repair & Renovation visit.
• Reviews/updates Administrative Duties Handbook document and webpage.
• Supervise VPO student workers.
• Provide administrative support to VPO / CFO and directors.
• Approve posts to official listserve.
• Answer contract inquires and and support procurement and requests.
• Manage university travel program including processing reimbursements, policies, and cash advances.
• Perform other reasonable duties as assigned.

Minimum Qualifications

Education

Bachelors’ degree preferred; professional knowledge equivalent to a bachelor’s degree required

Experience

• 3 years experience in a professional office environment required; executive administrative experience preferred
• Knowledge of higher education working units, policies, and procedures preferred
• Knowledge of word processing and spreadsheet software
• Ability to write routine reports and correspondence
• Excellent oral and written communication skills
• Ability to work independently with minimum supervision and meet deadlines with short notice
• Strong organizational skills
• Ability to accurately record and report meeting notes
• Maintain confidentiality and professional conduct with students, employees and the general public

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to walk; reach with hands and arms; and taste or smell. The employee is occasionally required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and color vision.

Job Description Summary

Provide administrative support to Vice President for Operations/Chief Financial Officer ( VPO / CFO ), provide assistance to VPO directors, hire, train and supervise office student workers, process essential documents as related to finance, payroll, compliance, travel, procurement, university projects, etc., prepare and submit required reports and approvals to Institutions of Higher Learning ( IHL ), Attorney General’s Office, Bureau of Buildings and Miss. Dept. of Finance & Administration, help prepare and distribute budget books/financial statements to all campus departments, IHL and other IHL universities, serve as a resource for university contract processes, act in a support role for certain outsourced services, facilities planning, university disaster plan and construction projects.

Hours of Availability

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate.

Requisition Number

Requisition Number FY20777NF

Open Date

Open Date 08/19/2026

Close Date

No

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • MUW Departmental Announcement
  • MUW Human Resources Office
  • MUW Website
  • Mississippi Employment Service
  • Local Newspaper
  • In-state Newspaper
  • Out-of-state Newspaper
  • The Chronicle of Higher Education
  • HigherEdJobs.com
  • Friend
  • Journal/Periodical
  • Off-campus Recruitment
  • Women/Minority Publication
  • Contacted by department and invited to apply
  • Other
  • The Academic Network (TAN)
• * Are you currently authorized to work in the United States? (Proof of Citizenship or Immigration status will be required upon offer of employment)
  • Yes
  • No
• * If hired, would you need sponsorship or work authorization to work for MUW now or in the future? (NOTE: MUW does not sponsor employment visas.)
  • Yes
  • No
• * What are your current daily responsibilities and how could your experience be beneficial in this position?

  (Open Ended Question)

  • * Describe a project you have worked on that required you to be detail oriented, follow up at milestones and meet deadlines.

    (Open Ended Question)