Executive Assistant to CFO | Finance & Operations

Abacus Group, LLC; New York (NY); On-site; USD 85,000 - 110,000; Full time

Job summary

Abacus Group, LLC in Manhattan, NY seeks an Executive Assistant to support the CFO with high-level administrative and financial duties. You will manage schedules, prepare meetings and reports, and handle day-to-day financial administration using QuickBooks.

Responsibilities include bank reconciliations, cash balance maintenance, deposits, and wire transfers, plus assisting with AP/AR and monthly financial close tasks.

Qualifications

• 3–5 years' experience in an Executive Assistant/Finance admin role supporting senior leadership.
• Proficiency in QuickBooks and financial recordkeeping.
• Experience performing bank reconciliations and maintaining cash balances.

Responsibilities

• Provide high-level executive and administrative support to the CFO.
• Maintain CFO's schedule and prepare agendas, presentations, reports, and minutes.
• Process daily financial administration and recordkeeping.
• Perform bank reconciliations and maintain cash balances across company accounts.
• Record customer deposits, transfers, and electronic payments.
• Maintain logs of all incoming funds and reconcile promptly.
• Support monthly financial reporting and deadlines.
• Assist with accounts payable/receivable and expense management.
• Coordinate documentation for audits, banking, compliance, and board reporting.
• Liaise with internal departments, external accountants, banks, and vendors.

Skills

Executive support

Confidentiality

Communication

Tools

QuickBooks

Job description

Abacus Group, LLC in Manhattan, NY seeks an Executive Assistant to support the CFO with high-level administrative and financial duties. You will manage schedules, prepare meetings and reports, and handle day-to-day financial administration using QuickBooks.

Responsibilities include bank reconciliations, cash balance maintenance, deposits, and wire transfers, plus assisting with AP/AR and monthly financial close tasks.