Executive Assistant

Comprehensive Energy Services, Inc; Longwood (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Company Paid Life Insurance and Short‑

Job summary

Comprehensive Energy Services, Inc. is seeking an Executive Assistant to provide high-level, confidential administrative and coordination support to the owners, while also meeting the day-to-day administrative needs of the organization.

This role acts as a trusted resource and central point of coordination for executive priorities, company initiatives, departmental requests, events, external relationships, and select personal matters on behalf of the owners.

Qualifications

• High school diploma or GED required.
• Business school coursework or an associate degree strongly preferred.
• 5+ years of experience as an executive assistant or in a similar role.
• Highly organized, dependable, and able to maintain confidentiality.
• Strong communication, interpersonal, judgment, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Calendar management, scheduling, and handling multiple priorities.
• Attention to detail, accuracy, and follow-through.
• Able to work independently and adapt in a fast-paced environment.

Responsibilities

• Provide confidential, high-level administrative support to the CEO and owners.
• Manage executive and personal calendars, appointments, meetings, and commitments.
• Coordinate business and personal travel arrangements and itineraries.
• Handle personal and professional requests for the owners and coordinate errands.
• Serve as a trusted point of contact for executives, employees, clients, and vendors.
• Screen and manage executive communications with professionalism and discretion.
• Prepare, format, and distribute professional communications and reports.
• Record meeting minutes and maintain organized records and confidential data.
• Coordinate company meetings, events, budgets, and on-site support.
• Maintain calendars, internal communications, and general office operations.
• Provide front desk, mail, and administrative support as needed.
• Assist with subcontractor prequalification and license renewals.

Skills

Executive support

Calendar management

Communication

Discretion/Confidentiality

Time management

Education

High school diploma

Business coursework/Associate degree

Tools

Microsoft Office

Job description

Comprehensive Energy Services, Inc. is hiring a Executive Assistant!

Join a company that values people and is passionate about making a difference. Don't wait any longer to join our CES Team today!

Benefits Offered

• Medical
• Dental
• Vision
• Company Paid Life Insurance and Short-Term Disability
• Additional Life Insurance
• Long Term Disability
• Accident
• Cancer
• Hospital
• 401 K Match
• Paid Time Off
• Holiday pay
• and more!

Job Summary

The Executive Assistant provides high-level, confidential administrative and coordination support to the owners while also supporting the day-to-day administrative needs of the organization. This position serves as a trusted resource and central point of coordination for executive priorities, company initiatives, departmental requests, events, external relationships, and select personal matters on behalf of the owners.

Essential Functions

• Provide confidential, high-level administrative support to the CEO and company owners, exercising discretion, professionalism, responsiveness, and sound judgment.
• Manage executive and personal calendars, appointments, meetings, commitments, and competing priorities.
• Coordinate business and personal travel, including flights, lodging, transportation, reservations, and itineraries.
• Handle a variety of personal and professional requests on behalf of the owners, including appointments, orders, services, correspondence, and occasional errands.
• Serve as a trusted point of contact for executives, employees, clients, vendors, family representatives, service providers, and other contacts.
• Screen and manage executive calls, correspondence, and communications with professionalism and discretion.
• Track executive expenses and prepare accurate weekly, monthly, and quarterly expense reports.
• Provide administrative support to leadership, employees, Accounting, Human Resources, and other departments as needed.
• Prepare, format, and distribute professional communications, reports, presentations, meeting materials, correspondence, and other business documents.
• Prepare meeting minutes and maintain organized records, files, databases, and confidential information.
• Coordinate company meetings and events, including scheduling, catering, invitations, registrations, materials, budgets, and on-site support.
• Maintain company calendars, newsletters, internal communications, and general office operations as needed.
• Provide front desk, telephone, mail, document, and general office support when needed.
• Prepare and submit subcontractor prequalification packages and coordinate required business license renewals and documentation.
• Assist with special projects, administrative initiatives, and operational needs across the organization.
• Support company, industry, community, business development, networking, and professional association events and activities.
• Coordinate event logistics, registrations, communications, materials, scheduling, and on-site support.
• Attend meetings and functions, prepare minutes and correspondence, and coordinate follow-up communications, acknowledgments, and solicitations.
• Assist with award submissions, community initiatives, professional association activities, and other external-facing programs.
• Help maintain positive and professional relationships with vendors, community organizations, professional associations, and other external business partners.
• Perform other duties and responsibilities as assigned.

Education and Qualifications

• High school diploma or General Educational Development credential required.
• Completion of business school coursework, associate degree, or an equivalent combination of education and experience is strongly preferred.
• 5 + Years of related experience as an executive assistant or in a comparable role.
• Highly organized, dependable, and able to maintain strict confidentiality.
• Strong communication, interpersonal, judgment, and problem-solving skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experienced in calendar management, scheduling, and handling multiple priorities.
• Strong attention to detail, accuracy, and follow-through.
• Able to work independently, meet deadlines, and adapt in a fast-paced environment.
• Professional, polished, punctual, and flexibility to adjust work hours when required to meet business needs.

For more information, please visit our website https://cesmechanical.com

Further details will be provided during the interview process and in the job description. We are an Equal Opportunity Employer and a Drug-Free Workplace