Executive Assistant to CEO — Impactful & Accessibility-Savvy

LIGHTHOUSE GUILD INTERNATIONAL, INC; New York (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Competitive salary

Upper West Side location

Job summary

Lighthouse Guild International, Inc seeks an experienced Executive Assistant to provide high-level administrative and operational support to the President & CEO. The role is hands-on, ensuring schedules, communications, travel, and priorities are managed efficiently and accessibly.

The ideal candidate will have 3–5 years supporting a senior executive, strong technical skills with Apple products, Zoom, Teams, and MS 365, and a proven ability to organize complex tasks with discretion.

Qualifications

• Minimum of 3-5 years' experience supporting a senior executive.
• Strong technical skills using Apple products, Zoom, Microsoft Teams, and Microsoft 365, or demonstrated ability to learn quickly.
• Excellent organizational and time-management skills with strong follow-through.
• Strong written and verbal communication skills and attention to detail.
• High level of discretion in handling confidential information.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Experience in nonprofit, healthcare, education, or human services settings preferred.
• Comfort working in an office environment where service animals are present.

Responsibilities

• Manage and maintain the CEO's and Board Chair's calendar, appointments, and meeting logistics.
• Coordinate travel arrangements, itineraries, and related follow-ups.
• Track action items, deadlines, and commitments to ensure timely completion.
• Prepare briefing materials, agendas, and background information for meetings and events.
• Maintain organized records, files, and correspondence for efficient access and follow-up.
• Draft, edit, and format correspondence, reports, presentations, and meeting materials.
• Coordinate scheduling and communication with board members, senior staff, donors, and external partners.
• Prepare meeting agendas, minutes, and supporting materials.

Skills

Executive support

Apple products

Zoom

Microsoft Teams

Microsoft 365

Communication skills

Discretion

Time management

Nonprofit experience

Accessibility awareness

Tools

Apple devices

Zoom

Microsoft Teams

Microsoft 365

Job description

Lighthouse Guild International, Inc seeks an experienced Executive Assistant to provide high-level administrative and operational support to the President & CEO. The role is hands-on, ensuring schedules, communications, travel, and priorities are managed efficiently and accessibly.

The ideal candidate will have 3–5 years supporting a senior executive, strong technical skills with Apple products, Zoom, Teams, and MS 365, and a proven ability to organize complex tasks with discretion.