Executive Assistant to CEO | Streamline AV & Ops

The Werd Company; Austin (TX); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Tech & office supplies provided

Espresso machine & beverages

Occasional meals provided

Job summary

The Werd Company in Austin, TX is seeking an Executive / Administrative Assistant to support our growing audiovisual team. You will manage calendars, coordinate meetings, book travel, and help document processes to improve office efficiency.

You’ll work closely with the CEO and senior leaders, leveraging AI tools and Google Workspace to organize workflows, create reports, and keep projects on track in a fast-paced small business setting.

Qualifications

• Experience in an EOS environment with Level 10 meetings and Rocks management.
• Proficiency with Google Suite (Docs, Sheets, Gmail, Calendar).
• Daily use of AI tools (Gemini, ChatGPT) to streamline tasks.
• Strong organizational skills and attention to detail.

Responsibilities

• Work directly with the executive team to implement directives and maintain organized environments.
• Provide personal assistance to the CEO as needed.
• Monitor CEO’s email, Asana, and generate priority-based reports.
• Coordinate meetings, take notes, and distribute recap notes.
• Manage day-to-day schedules to optimize executive productivity.
• Prioritize calendars around project cycles and compliance needs.
• Coordinate contractor onboarding and activate accounts.
• Book travel arrangements and manage office supplies and mail.
• Support Office Manager with office events and culture initiatives.
• Assist with planning office meals and stocking supplies.
• Handle ad hoc tasks: word processing, records, e-filing, and light cleaning.
• Perform other duties as assigned.

Skills

Organization

Project management

Communication

AI platforms

Google Workspace

Asana

Tools

Google Suite

Asana

QuickBooks

Gemini

ChatGPT

Job description

The Werd Company in Austin, TX is seeking an Executive / Administrative Assistant to support our growing audiovisual team. You will manage calendars, coordinate meetings, book travel, and help document processes to improve office efficiency.

You’ll work closely with the CEO and senior leaders, leveraging AI tools and Google Workspace to organize workflows, create reports, and keep projects on track in a fast-paced small business setting.