Executive / Administrative Assistant - Austin, TX

Moss Consulting; Austin (TX); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

Life Insurance

13 Paid Holidays

Office tech & supplies provided

Espresso & beverages

Occasional meals

Job summary

The Werd Company in Austin, TX is seeking an Executive / Administrative Assistant to join our dynamic audiovisual team. You will be at the center of the action, coordinating schedules, coordinating meetings, and supporting the CEO with high-level administrative tasks to keep operations efficient.

You’ll leverage AI tools and Google Workspace to manage documents, emails, calendars and travel plans, while collaborating with cross-functional teams and vendors to maintain an organized and proactive

Qualifications

• Strong organizational skills to organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
• Ability to manage projects and use initiative and judgment within established guidelines.
• Can offer suggestions and improvements to processes across a range of personalities.
• Proven experience operating within an EOS (Entrepreneurial Operating System) environment, including Level 10 meetings and managing quarterly 'Rocks'.
• Actively leverages AI platforms as a daily collaborator to organize personal workflows, synthesize data, automate repetitive tasks, and maximize professional efficiency (Gemini, Chat GPT, etc).
• Very strong technical competency, specifically with the Google Suite (Docs, Sheets, Gmail, Gcal).
• Working knowledge of Asana or other project management tools is an added benefit.
• Good to strong understanding of financial software (Quickbooks, etc), and financial processes
• Ability to interface with cross-functional team members, vendors, and others inside and outside The Werd Company.
• Strong oral and written communication with attention to detail; communicate clearly with senior leaders and external partners.
• Experience in administrative capacity in a small business, ideally multimedia productions or audiovisual installation.

Responsibilities

• Work directly with the executive level team to implement directives and maintain organized environments.
• Provide personal assistance to CEO as needed.
• Monitor CEO’s email, Asana, and various digital accounts and create priority-based reports.
• Coordinate, take notes, and send recap of internal and external meetings.
• Manage day-to-day schedules to enable executives to work efficiently.
• Coordinate calendar priorities based on project cycles and workloads.
• Communicate with new contractors to ensure proper documents are filed and accounts activated.
• Book travel (flights, hotels, rental cars) for employees; manage office finances and expenses.
• Assist Office Manager and Administration in creating a positive working environment through events.
• Plan and manage office meals and stock snacks/beverages; notify when supplies are low.
• Perform other ad hoc duties such as word processing, filing, receipts, and basic cleaning.

Skills

Organizational skills

Project management

Process improvement

EOS familiarity

AI platforms (Gemini, ChatGPT)

Google Suite

Asana

QuickBooks

Google Calendar

Gmail

Tools

Google Suite

Asana

QuickBooks

Google Calendar

Gmail

Job description

Austin, TX

Executive / Administrative Assistant

As an Executive / Administrative Assistant, you’ll be at the center of the action with The Werd Company’s

dynamic and growing Audiovisual team in Austin, TX. As a successful Executive / Administrative Assistant, you

have a strong work ethic, high attention to detail, and excellent critical thinking skills. You thrive in an ever

changing, dynamic environment and are exceptionally flexible, able to carry out a broad scope of responsibilities

including schedule management, project planning for office needs, documentation of processes and helping to

establish efficiencies across the team.

What you'll do

• Work directly with the executive level team to implement directives, and maintain organizedenvironments
• Provide personal assistance to CEO as needed.
• Monitor CEO’s email, Asana account and various digital accounts and create reports based on priorities
• Coordinate, take notes, and send recap of internal and external meetings including but not limited toteam meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Manage day-to-day schedules in such a way that the executives are able to complete their obligations inan organized, efficient way.
• Take into consideration calendar priorities based on project cycles, current workloads, compliance needsand changing environment.
• Communicate with new contractors to ensure proper documents are filed, and accounts are properlyactivated.
• Book flights, hotels, rental vehicles, etc for all employees as needed; maximizing benefits to companyfinancesIntake, organize, and distribute or file physical mail.
• Assist Office Manager and Administration in creating a positive working environment by utilizingdecorations, spirit weeks and other interoffice events and activities.
• Plan and manage office meals with guidance from Office Manager.
• Stocking of snacks, beverages, and office supplies; notify Office Manager when supplies are low.
• Other ad hoc duties may include but are not limited to; word processing, record keeping, e-filingreceipts, general filing, basic cleaning and printing.
• Perform other related duties as assigned.

What we're looking for

• Strong organizational skills to organize, prioritize and coordinate multiple work activities with the abilityto meet deadlines.
• Ability to manage projects and use initiative and judgment within established guidelines.
• Can effectively and appropriately offer suggestions and improvements to processes and work across arange of personalities.
• Proven experience operating within an EOS (Entrepreneurial Operating System) environment, including
• participating in Level 10 meetings and managing quarterly 'Rocks'
• Actively leverages AI platforms as a daily collaborator to organize personal workflows, synthesize data,
• automate repetitive tasks, and maximize professional efficiency (Gemini, Chat GPT, etc)
• Very strong technical competency, specifically with the Google Suite (Docs, Sheets, Gmail, Gcal.)
• Is able to adopt new technologies and processes with ease.
• Working knowledge of Asana or other project management tools is an added benefit.
• Good to strong understanding of financial software (Quickbooks, etc), and financial processes
• Ability to effectively interface with, and provide supporting services for cross functional team members,vendors, and other groups inside and outside of The Werd Company, and vendors.
• Strong oral and written communication with attention to detail. Ability to communicate clearly andeffectively with senior leaders and external partners.
• Demonstrates experience in an administrative capacity in a small business environment ideally in themultimedia productions, or audiovisual integration/installation space

Compensation

• Full Time: Monday - Friday, 40 hours per week
• FLSA Exempt employment, $40-45K per year
• *Training time period and pay rates will be based on experience and skill
• Full Medical, Dental, and Vision Insurance options for individuals and families
• Life Insurance at no cost to employee
• Voluntary supplemental Life, and Accident Insurance Options available.
• Exempt positions receive (13) paid holidays.
• Technology and office supplies provided.
• Espresso machine, and stocked beverages provided.
• Occasional meals provided (Taco Tuesdays and more!).

About Us

The Werd Company is responsible for the technical execution of concerts, galas, concerts, and other events in

the Austin area. We are also the company behind many AV / IT installations both in the Austin area and

nationwide. At The Werd Company, we have worked hard to create and maintain a culture where you can own

your work, and are encouraged and given the resources to try new ideas. Check us out TheWerd.co

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis

of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability

status.