Executive Assistant to CEO | AI-Driven, EOS‑Powered, Austin

Moss Consulting; Austin (TX); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical/Dental/Vision insurance

Life Insurance

13 Paid Holidays

Office tech & supplies provided

Espresso & beverages

Occasional meals

Job summary

The Werd Company in Austin, TX is seeking an Executive / Administrative Assistant to join our dynamic audiovisual team. You will be at the center of the action, coordinating schedules, coordinating meetings, and supporting the CEO with high-level administrative tasks to keep operations efficient.

You’ll leverage AI tools and Google Workspace to manage documents, emails, calendars and travel plans, while collaborating with cross-functional teams and vendors to maintain an organized and proactive

Qualifications

• Strong organizational skills to organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
• Ability to manage projects and use initiative and judgment within established guidelines.
• Can offer suggestions and improvements to processes across a range of personalities.
• Proven experience operating within an EOS (Entrepreneurial Operating System) environment, including Level 10 meetings and managing quarterly 'Rocks'.
• Actively leverages AI platforms as a daily collaborator to organize personal workflows, synthesize data, automate repetitive tasks, and maximize professional efficiency (Gemini, Chat GPT, etc).
• Very strong technical competency, specifically with the Google Suite (Docs, Sheets, Gmail, Gcal).
• Working knowledge of Asana or other project management tools is an added benefit.
• Good to strong understanding of financial software (Quickbooks, etc), and financial processes
• Ability to interface with cross-functional team members, vendors, and others inside and outside The Werd Company.
• Strong oral and written communication with attention to detail; communicate clearly with senior leaders and external partners.
• Experience in administrative capacity in a small business, ideally multimedia productions or audiovisual installation.

Responsibilities

• Work directly with the executive level team to implement directives and maintain organized environments.
• Provide personal assistance to CEO as needed.
• Monitor CEO’s email, Asana, and various digital accounts and create priority-based reports.
• Coordinate, take notes, and send recap of internal and external meetings.
• Manage day-to-day schedules to enable executives to work efficiently.
• Coordinate calendar priorities based on project cycles and workloads.
• Communicate with new contractors to ensure proper documents are filed and accounts activated.
• Book travel (flights, hotels, rental cars) for employees; manage office finances and expenses.
• Assist Office Manager and Administration in creating a positive working environment through events.
• Plan and manage office meals and stock snacks/beverages; notify when supplies are low.
• Perform other ad hoc duties such as word processing, filing, receipts, and basic cleaning.

Skills

Organizational skills

Project management

Process improvement

EOS familiarity

AI platforms (Gemini, ChatGPT)

Google Suite

Asana

QuickBooks

Google Calendar

Gmail

Tools

Google Suite

Asana

QuickBooks

Google Calendar

Gmail

Job description

The Werd Company in Austin, TX is seeking an Executive / Administrative Assistant to join our dynamic audiovisual team. You will be at the center of the action, coordinating schedules, coordinating meetings, and supporting the CEO with high-level administrative tasks to keep operations efficient.

You’ll leverage AI tools and Google Workspace to manage documents, emails, calendars and travel plans, while collaborating with cross-functional teams and vendors to maintain an organized and proactive