Executive / Administrative Assistant - Austin, TX

The Werd Company; Austin (TX); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Tech & office supplies provided

Espresso machine & beverages

Occasional meals provided

Job summary

The Werd Company in Austin, TX is seeking an Executive / Administrative Assistant to support our growing audiovisual team. You will manage calendars, coordinate meetings, book travel, and help document processes to improve office efficiency.

You’ll work closely with the CEO and senior leaders, leveraging AI tools and Google Workspace to organize workflows, create reports, and keep projects on track in a fast-paced small business setting.

Qualifications

• Experience in an EOS environment with Level 10 meetings and Rocks management.
• Proficiency with Google Suite (Docs, Sheets, Gmail, Calendar).
• Daily use of AI tools (Gemini, ChatGPT) to streamline tasks.
• Strong organizational skills and attention to detail.

Responsibilities

• Work directly with the executive team to implement directives and maintain organized environments.
• Provide personal assistance to the CEO as needed.
• Monitor CEO’s email, Asana, and generate priority-based reports.
• Coordinate meetings, take notes, and distribute recap notes.
• Manage day-to-day schedules to optimize executive productivity.
• Prioritize calendars around project cycles and compliance needs.
• Coordinate contractor onboarding and activate accounts.
• Book travel arrangements and manage office supplies and mail.
• Support Office Manager with office events and culture initiatives.
• Assist with planning office meals and stocking supplies.
• Handle ad hoc tasks: word processing, records, e-filing, and light cleaning.
• Perform other duties as assigned.

Skills

Organization

Project management

Communication

AI platforms

Google Workspace

Asana

Tools

Google Suite

Asana

QuickBooks

Gemini

ChatGPT

Job description

Executive / Administrative Assistant

As an Executive / Administrative Assistant, you’ll be at the center of the action with The Werd Company’s dynamic and growing Audiovisual team in Austin, TX. As a successful Executive / Administrative Assistant, you have a strong work ethic, high attention to detail, and excellent critical thinking skills. You thrive in an ever changing, dynamic environment and are exceptionally flexible, able to carry out a broad scope of responsibilities including schedule management, project planning for office needs, documentation of processes and helping to establish efficiencies across the team.

What you'll do

• Work directly with the executive level team to implement directives, and maintain organized environments
• Provide personal assistance to CEO as needed.
• Monitor CEO’s email, Asana account and various digital accounts and create reports based on priorities
• Coordinate, take notes, and send recap of internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Manage day-to-day schedules in such a way that the executives are able to complete their obligations in an organized, efficient way.
• Take into consideration calendar priorities based on project cycles, current workloads, compliance needs and changing environment.
• Communicate with new contractors to ensure proper documents are filed, and accounts are properly activated.
• Book flights, hotels, rental vehicles, etc for all employees as needed; maximizing benefits to company finances Intake, organize, and distribute or file physical mail.
• Assist Office Manager and Administration in creating a positive working environment by utilizing decorations, spirit weeks and other interoffice events and activities.
• Plan and manage office meals with guidance from Office Manager.
• Stocking of snacks, beverages, and office supplies; notify Office Manager when supplies are low.
• Other ad hoc duties may include but are not limited to; word processing, record keeping, e-filing receipts, general filing, basic cleaning and printing.
• Perform other related duties as assigned.

What we're looking for

• Strong organizational skills to organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.
• Ability to manage projects and use initiative and judgment within established guidelines.
• Can effectively and appropriately offer suggestions and improvements to processes and work across a range of personalities.
• Proven experience operating within an EOS (Entrepreneurial Operating System) environment, including
• participating in Level 10 meetings and managing quarterly 'Rocks'
• Actively leverages AI platforms as a daily collaborator to organize personal workflows, synthesize data,
• automate repetitive tasks, and maximize professional efficiency (Gemini, Chat GPT, etc)
• Very strong technical competency, specifically with the Google Suite (Docs, Sheets, Gmail, Gcal.)
• Is able to adopt new technologies and processes with ease.
• Working knowledge of Asana or other project management tools is an added benefit.
• Good to strong understanding of financial software (Quickbooks, etc), and financial processes
• Ability to effectively interface with, and provide supporting services for cross functional team members, vendors, and other groups inside and outside of The Werd Company, and vendors.
• Strong oral and written communication with attention to detail. Ability to communicate clearly and effectively with senior leaders and external partners.
• Demonstrates experience in an administrative capacity in a small business environment ideally in the multimedia productions, or audiovisual integration/installation space

Compensation

• Full Time: Monday - Friday, 40 hours per week
• FLSA Exempt employment, $40-45K per year
• *Training time period and pay rates will be based on experience and skill

Benefits

• Full Medical, Dental, and Vision Insurance options for individuals and families
• Life Insurance at no cost to employee
• Voluntary supplemental Life, and Accident Insurance Options available.
• Exempt positions receive (13) paid holidays.

Perks

• Technology and office supplies provided.
• Espresso machine, and stocked beverages provided.
• Occasional meals provided (Taco Tuesdays and more!)

About Us

The Werd Company is responsible for the technical execution of concerts, galas, concerts, and other events in the Austin area. We are also the company behind many AV / IT installations both in the Austin area and nationwide. At The Werd Company, we have worked hard to create and maintain a culture where you can own your work, and are encouraged and given the resources to try new ideas. Check us out TheWerd.co

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.