Executive Assistant to CEO | Strategic Ops & Projects

National Aquarium; Baltimore (MD); Hybrid; USD 59,000 - 71,000; Full time

Benefits offered by this job

Health benefits

PTO - 4 weeks

Floating holidays

Family leave

Job summary

The National Aquarium in Baltimore seeks an Executive Assistant to deliver high‑level support to the Executive Office. You will manage the CEO’s calendar, handle confidential correspondence, arrange complex travel, and prepare briefing materials for meetings and external engagements.

You will coordinate cross‑functional support, engage with board chairs, donors, partners, and staff, and help ensure the Executive Office runs efficiently and aligns with organizational priorities.

Qualifications

• Minimum 6–10 years of executive office administration in support of a senior executive, nonprofit preferred.
• Bachelor’s degree in business, communications, or related field.
• Strong technical skills and demonstrated ability to handle confidential information.

Responsibilities

• Provide executive administrative support to the CEO, including calendar management and correspondence.
• Coordinate complex travel plans, itineraries, and meetings with attention to detail.
• Prepare briefs, summaries, and materials for external engagements and meetings.
• Manage board liaison communications and ensure alignment with organizational goals.

Skills

Executive support

Calendar management

Travel coordination

Communication

Documentation

Budget handling

Education

Bachelor's degree in business/communications

Tools

Salesforce

Microsoft Office

Job description

The National Aquarium in Baltimore seeks an Executive Assistant to deliver high‑level support to the Executive Office. You will manage the CEO’s calendar, handle confidential correspondence, arrange complex travel, and prepare briefing materials for meetings and external engagements.

You will coordinate cross‑functional support, engage with board chairs, donors, partners, and staff, and help ensure the Executive Office runs efficiently and aligns with organizational priorities.