Executive Assistant to CEO — Strategic, Discreet & Proactive

Palvella Therapeutics, Inc.; Pennsylvania; Presencial; USD 75.000 - 110.000; Jornada completa

Descripción de la vacante

Palvella Therapeutics, Inc. is seeking an Executive Assistant to support the CEO and other C-level executives. The role focuses on calendar management, meeting planning, travel arrangements, and handling confidential information with discretion.

Reporting to the CEO, you will prepare briefing materials, coordinate cross‑staff calendars, manage expenses, and lead select projects to improve the efficiency of the executive office.

Formación

• Bachelor’s degree or equivalent professional experience.
• 5 years of Executive Assistant experience, with at least 3 years supporting a CEO.
• Proven ability to manage multiple executives and competing priorities.
• Advanced proficiency in Microsoft 365 and other common business platforms.
• Excellent written and verbal communication skills.
• Demonstrated discretion handling confidential and sensitive information.
• Ability to work outside of standard business hours.

Responsabilidades

• Manage complex calendars for the CEO and leadership team.
• Coordinate meetings across the leadership team for executive meetings and offsites.
• Prepare briefing packs, agendas, and materials ahead of key meetings.
• Draft, edit, and proofread correspondence, presentations, and reports for the CEO’s behalf.
• Plan domestic and international travel, including itineraries, visas, and accommodation.
• Manage expenses, invoices, and budgets for the executive office.
• Lead or support special projects and process improvements for the executive office.
• Take notes, record decisions, track follow-ups to closure, and prepare minutes.
• Handle sensitive and confidential information with complete discretion.

Conocimientos

Microsoft 365

Written communication

Verbal communication

Discretion

Educación

Bachelor’s degree or equivalent

Descripción del empleo

Palvella Therapeutics, Inc. is seeking an Executive Assistant to support the CEO and other C-level executives. The role focuses on calendar management, meeting planning, travel arrangements, and handling confidential information with discretion.

Reporting to the CEO, you will prepare briefing materials, coordinate cross‑staff calendars, manage expenses, and lead select projects to improve the efficiency of the executive office.