Executive Assistant to CEO | Startup Equity & Flexible Hours

FLX Solutions, Inc.; Bethlehem (Northampton County); Hybrid; USD 60,000 - 95,000; Full time

Job summary

FLX Solutions, Inc. seeks an Executive Assistant to own the CEO's daily administrative operations from the Bethlehem, PA office, including scheduling, communications, meeting preparation, follow-up, and deadline tracking.

You will work with a fractional operations advisor to ensure discretion, accuracy, and consistent follow-through, focusing on execution: managing the CEO's calendar, inbox, travel, CRM updates, notes, and action items with clear owners and due dates.

Qualifications

• 3–5 years experience supporting a CEO or senior executive.
• Proficient with AI tools and digital workflows.
• Excellent written and verbal communication skills.
• Proficient in Google Workspace and Microsoft 365.
• Must work on-site in Bethlehem, PA.

Responsibilities

• Manage CEO's calendar and schedule end-to-end.
• Prepare pre‑meeting briefs; capture notes and actions.
• Coordinate meetings, travel, and communications.
• Maintain knowledge base and CRM updates.
• Handle procurement and office administration.
• Draft and follow-up on correspondence within one business day.

Skills

Executive support

AI tools proficiency

Written and spoken communication

Google Workspace

Microsoft 365

On-site Bethlehem PA

Tools

ClickUp

CRM systems

Job description

FLX Solutions, Inc. seeks an Executive Assistant to own the CEO's daily administrative operations from the Bethlehem, PA office, including scheduling, communications, meeting preparation, follow-up, and deadline tracking.

You will work with a fractional operations advisor to ensure discretion, accuracy, and consistent follow-through, focusing on execution: managing the CEO's calendar, inbox, travel, CRM updates, notes, and action items with clear owners and due dates.