Executive Assistant to the CEO

Newflow Partners; Miami Beach (FL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Flexible schedule

Job summary

Newflow Partners is seeking an organized Executive Assistant to the CEO to handle both business and personal support, including calendar management, emails, and travel coordination. The role also covers lifestyle tasks such as home organization and errands, with occasional travel alongside the CEO.

The ideal candidate will be detail-oriented, discreet, and a clear communicator, based in Miami/Miami Beach or willing to relocate, with proficiency in Google Suite and Microsoft Office.

Qualifications

• Bachelor's degree preferred.
• Highly organized, detail-oriented, and proactive.
• Excellent written and verbal communication skills.
• Tech-savvy (Google Suite, Microsoft Office, scheduling tools).
• Discreet and trustworthy with handling confidential information.
• Based in Miami/Miami Beach or willing to relocate.

Responsibilities

• Business Support: Manage CEO's calendar, appointments, and email communications; Oversee travel arrangements (flights, hotels, itineraries); Assist with special projects and research tasks.
• Personal & Lifestyle Support: Schedule and manage personal appointments & reservations; Run errands (shopping, organization, household coordination); Arrange travel logistics for personal trips; Assist with home organization, grocery pickup, lifestyle organization; Travel with CEO when required.

Skills

Organization skills

Detail orientation

Communication

Tech skills

Discretion

Relocation acceptable

Education

Bachelor's degree

Tools

Google Workspace

Microsoft Office

Scheduling tools

Job description

Job Description

Job Description

Overview:

We are seeking a highly organized, resourceful, and proactive Executive Assistant to the CEO to provide both business and personal support. This role involves managing work-related responsibilities (scheduling, emails, travel coordination) while also assisting with lifestyle management (home organization, errands, house management).

The ideal candidate is detail-oriented and a strong communicator, capable of handling confidential matters with discretion while ensuring smooth daily operations.

Responsibilities:

Business Support:

• Manage CEO's calendar, appointments, and email communications
• Oversee travel arrangements (flights, hotels, itineraries)
• Assist with special projects and research tasks

Personal & Lifestyle Support:

• Schedule and manage personal appointments & reservations
• Run errands (shopping, organization, household coordination)
• Arrange travel logistics for personal trips
• Assist with home organization, grocery pickup, lifestyle organization
• You may be required to travel with the CEO from time to time

Qualifications:

• Bachelor's degree preferred
• Highly organized, detail-oriented, and proactive
• Excellent written and verbal communication skills
• Tech-savvy (Google Suite, Microsoft Office, scheduling tools)
• Discreet and trustworthy with handling confidential information
• Based in Miami/Miami Beach or willing to relocate

Why Join Us?

• Work directly with a fast-paced executive in an exciting environment
• Opportunity for career growth and exposure to high-level business operations
• Diverse & dynamic day-to-day tasks
• Competitive compensation and potential performance bonuses

Benefits:

• Flexible schedule
• Health insurance
• Paid time off

Work Location: Hybrid, mostly In person with some remote.