Executive Assistant to CEO – Remote at Fast-Growth AI Startup

Lance; San Francisco (CA); Remote; USD 80,000 - 130,000; Full time

Benefits offered by this job

Lunch provided

Health insurance: medical, dental and視

Job summary

Lance is seeking an Executive Assistant to support the CEO and leadership team from San Francisco with a flexible in-person or remote setup. You will manage day-to-day execution and help the leadership stay focused on customers and growth.

You will coordinate meetings and travel, run events, handle expenses and vendors, and support onboarding and cross-functional projects while ensuring confidentiality and proactive problem-solving.

Qualifications

• A degree from a strong school.
• Highly organized, fast and reliable, and you close loops the same day.
• Discreet with sensitive information.
• A strong, clear writer.
• Proactive, and you anticipate needs before anyone asks.
• Comfortable with tools and AI.

Responsibilities

• Coordinate meetings and travel.
• Set up customer, investor and internal meetings, and book travel that just works.
• Help run events. Support conferences, customer dinners and team events from planning to day-of.
• Handle expenses and vendors. Track receipts, keep records clean, and coordinate with vendors on scheduling and follow-ups.
• Support new hires. Coordinate onboarding logistics so new teammates are set up from day one.
• Support operations and admin. Help keep the systems and policies running behind a fast-growing company.
• Support legal and compliance. Help manage contracts and agreements, and support our SOC 2, ISO, HIPAA and PCI work.
• Support finance. Help with billing, payables, bookkeeping and insurance alongside our outside partners.
• Automate the busywork. Use AI to turn repetitive admin into faster, repeatable processes.
• Support cross-functional projects. Help on special projects across the company and fill gaps where needed.

Skills

Highly organized

Fast and reliable

Discreet

Strong writer

Proactive

Comfortable with tools and AI

Education

Degree from a strong school

Job description

Lance is seeking an Executive Assistant to support the CEO and leadership team from San Francisco with a flexible in-person or remote setup. You will manage day-to-day execution and help the leadership stay focused on customers and growth.

You will coordinate meetings and travel, run events, handle expenses and vendors, and support onboarding and cross-functional projects while ensuring confidentiality and proactive problem-solving.