Executive Assistant

AI Voice Base; San Francisco (CA); Hybrid; USD 85,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Lunch provision

Job summary

Lance is seeking an Executive Assistant to support the CEO and leadership team in a fast-scaling startup. The role can be remote or onsite in San Francisco, embedded within the operations team.

You will own scheduling, travel, events, expenses, vendor coordination, onboarding logistics, and assist with legal, compliance, and finance tasks while leveraging AI tools to automate processes. Ideal candidates have a degree from a reputable institution, excellent organizational skills, discretion, and

Qualifications

• Bachelor's degree from a reputable institution.
• Strong organizational skills and discretion.
• Clear communication and professional demeanor.
• Comfort with technology and AI tools.
• Prior experience supporting executives in startups or similar environments preferred.

Responsibilities

• Manage scheduling for the CEO and leadership team.
• Coordinate travel arrangements and event planning.
• Track expenses and vendor coordination.
• Handle onboarding logistics and assist with legal, compliance, and finance tasks.
• Help automate administrative processes using AI and provide cross-functional support.

Skills

Organizational skills

Discretion

Clear communication

Tech-savvy

AI tools familiarity

Education

Bachelor's degree

Tools

AI tools

Job description

At Lance, a company pioneering autonomous AI agents for hotel operations, the Executive Assistant role supports the CEO and leadership team to ensure smooth daily operations. Lance's AI technology manages guest interactions and coordinates hotel services across major brands, with a growing presence in the U.S. The role is remote or onsite in San Francisco, embedded within the operations team of a fast-scaling startup.

The Executive Assistant will manage scheduling, travel, event planning, expense tracking, vendor coordination, and onboarding logistics. They will also assist with legal, compliance, finance tasks, and help automate administrative processes using AI. This position requires proactive problem-solving and cross-functional support to keep the company running efficiently as it grows.

Candidates should have a degree from a reputable institution, strong organizational skills, discretion, clear communication, and comfort with technology and AI tools. Prior experience supporting executives in startups or similar environments is preferred. The role offers direct collaboration with leadership, significant ownership, and benefits including health insurance and lunch provision.