Executive Assistant to CEO — AI-Driven Ops & Growth (Remote)

Lance Inc.; San Francisco (CA); Hybrid; USD 80,000 - 130,000; Full time

Benefits offered by this job

Lunch provided

Health insurance: medical, dental and視

Job summary

Lance, a San Francisco-based AI hospitality company, seeks an Executive Assistant to support the CEO and leadership team. You will manage day-to-day execution, coordinate meetings and travel, and help run events from planning to day-of. This role can be in person or remote.

You’ll handle expenses, onboarding, vendor coordination, and cross‑functional projects. You will assist legal/compliance and finance work, and use AI tools to automate busywork.

Qualifications

• A degree from a strong school.
• Highly organized, fast and reliable; closes loops the same day.
• Discreet with sensitive information.
• A strong, clear writer.
• Proactive, and you anticipate needs before anyone asks.
• Uses AI tools to work more efficiently and automates processes or workflows.

Responsibilities

• Coordinate meetings and travel; set up customer, investor and internal meetings, and book travel that just works.
• Help run events; support conferences, customer dinners and team events from planning to day-of.
• Handle expenses and vendors; track receipts, keep records clean, and coordinate with vendors on scheduling and follow-ups.
• Support new hires; coordinate onboarding logistics so new teammates are set up from day one.
• Support operations and admin; help keep the systems and policies running behind a fast-growing company.
• Support legal and compliance; help manage contracts and agreements, and support our SOC 2, ISO, HIPAA and PCI work.
• Support finance; help with billing, payables, bookkeeping and insurance alongside our outside partners.
• Automate the busywork; use AI to turn repetitive admin into faster, repeatable processes.
• Support cross-functional projects; help on special projects across the company and fill gaps where needed.

Education

Bachelor's degree

Tools

AI tools

Job description

Lance, a San Francisco-based AI hospitality company, seeks an Executive Assistant to support the CEO and leadership team. You will manage day-to-day execution, coordinate meetings and travel, and help run events from planning to day-of. This role can be in person or remote.

You’ll handle expenses, onboarding, vendor coordination, and cross‑functional projects. You will assist legal/compliance and finance work, and use AI tools to automate busywork.