Executive Assistant to CEO — Onsite, Calendar & Travel Pro

Aspire General Insurance; Rancho Cucamonga (CA); On-site; USD 95,000 - 120,000; Full time

Job summary

Aspire General Insurance is seeking an Executive Assistant to support the Chief Executive Officer at our Rancho Cucamonga headquarters. This on-site role demands a highly organized, discreet professional who can manage complex calendars, travel, and executive communications with initiative and strong attention to detail.

The EAs responsibilities include coordinating meetings, preparing materials, tracking action items, and supporting special projects to keep executive priorities moving forward

Qualifications

• Experience supporting a CEO or senior executive.
• Strong calendar, meeting, and travel management.
• Excellent written and verbal communication.
• Organizational skills and attention to detail.
• Ability to handle highly confidential information.

Responsibilities

• Manage and prioritize the CEO’s calendar, meetings, and daily schedule.
• Coordinate internal and external meetings and prep CEO with necessary materials.
• Arrange business travel, flights, hotels, and related logistics; manage changes.
• Prepare and organize executive communications, reports, and documentation; maintain confidential files.

Skills

Executive support

Calendar management

Written and verbal communication

Organizational skills

Discretion

Independent work

Adaptability

Attention to detail

Stakeholder management

Tools

Microsoft Office

Job description

Aspire General Insurance is seeking an Executive Assistant to support the Chief Executive Officer at our Rancho Cucamonga headquarters. This on-site role demands a highly organized, discreet professional who can manage complex calendars, travel, and executive communications with initiative and strong attention to detail.

The EAs responsibilities include coordinating meetings, preparing materials, tracking action items, and supporting special projects to keep executive priorities moving forward