Executive Assistant to CEO | Onsite Brentwood Office

Office Ally; Brentwood (TN); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Job summary

Office Ally in Brentwood, TN is seeking an Executive Administrative Assistant to support the CEO and the executive team, coordinating complex schedules, travel, meetings, communications, and strategic initiatives.

The role requires managing day‑to‑day operations of the Brentwood office and partnering with facilities, IT, HR, vendors, and other stakeholders to maintain an organized, secure, and welcoming environment.

Qualifications

• Supports senior executives in a professional environment.
• Maintains complex calendars and travel arrangements.
• Prepares agendas, presentations, and board materials.
• Handles confidential information with discretion.

Responsibilities

• Manage complex calendars, meetings, travel arrangements, and itineraries for the CEO and executive team.
• Prepare agendas, presentations, board materials, executive reports, and other meeting documentation.
• Coordinate executive leadership meetings, track decisions and action items.
• Facilitate internal and external communications for the executive office.
• Help plan and coordinate company meetings and events.
• Support special projects, investor communications, and expense reporting.

Skills

Calendar management

Executive support

Project management

Organizational skills

Communication

Microsoft Office

Discretion

Onsite work

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Office Ally in Brentwood, TN is seeking an Executive Administrative Assistant to support the CEO and the executive team, coordinating complex schedules, travel, meetings, communications, and strategic initiatives.

The role requires managing day‑to‑day operations of the Brentwood office and partnering with facilities, IT, HR, vendors, and other stakeholders to maintain an organized, secure, and welcoming environment.