Part-Time Executive Assistant

Innovative Solutions & Support; Exton (PA); On-site; USD 60,000 - 85,000; Full time

Job summary

IA is seeking an Executive Assistant to provide comprehensive support to the CEO and senior leadership. This on-site role in Exton, PA entails serving as the initial point of contact among executives and stakeholders, while managing calendars, travel, minutes, and confidentiality.

The position requires discretion, outstanding communication skills, and strong organizational abilities to coordinate meetings and information flow for the executive team.

Qualifications

• Discretion and confidentiality in handling C-Level matters.
• Strong written and verbal communication skills.
• Excellent time management and prioritization abilities.
• Proven leadership and problem-solving capabilities.
• Proficient with Microsoft Office (Outlook, Excel, PowerPoint, Word).

Responsibilities

• Provide timely administrative assistance to senior Leadership
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executives are involved with.
• Maintaining comprehensive and accurate paper and electronic records
• Make travel and lodging arrangements for senior staff
• Organize and facilitate meetings, including taking minutes
• Managing information flow in a timely and accurate manner
• Confidante and Advisor to Chief Executive Officer
• Welcome visitors and direct them to the appropriate department
• Manage calendars, including appointments and prioritizing meetings
• Prepare expense and other reports as scheduled or needed

Skills

Discretion

Communication

Time Management

Leadership

Problem-solving

Multitasking

Verbal and Written Communication

Tools

Microsoft Office Suite

Job description

The Executive Assistant is responsible for providing comprehensive support to the CEO to keep the business running smoothly and efficiently. The Chief Executive Assistant plays a critical role to the business and senior Leadership.

This position will serve as the initial point of contact among executives and senior leadership, interfacing, daily, with a diverse collection of internal and external stakeholders.

Schedule

• Must be available to report on-site three days per week, days may vary based on operational needs

Scope of Responsibility

• Provide timely administrative assistance to senior Leadership
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executives are involved with.
• Maintaining comprehensive and accurate paper and electronic records
• Make travel and lodging arrangements for senior staff
• Organize and facilitate meetings, including taking minutes
• Managing information flow in a timely and accurate manner
• Confidante and Advisor to Chief Executive Officer
• Welcome visitors and direct them to the appropriate department
• Manage calendars, including appointments and prioritizing meetings
• Prepare expense and other reports as scheduled or needed

Requirements

Skills and Qualifications

• Discretion, confidentiality, and good judgement to handle C-Level matters
• Communication
• Time Management
• Leadership
• Problem-solving
• Microsoft Office, especially Outlook, Excel, PowerPoint, and Word
• Multitasking
• Superior verbal and written communication skills

Location

• 100% On-Site – Exton, PA

All IA positions may include duties beyond those outlined above. Employees are expected to raise questions regarding any task that may fall outside their physical or professional capabilities. All IA associates are expected to take responsibility for personal and workplace safety, facility security, and protection of proprietary information and technologies.

Due to compliance with U.S. export control laws and regulations, candidate must be a U.S. citizen, U.S. permanent resident, or have asylum or refugee status in the U.S.

Equal Opportunity Employer/Veterans/Disabled.

IA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.