Senior EA to CEO: Trusted, Discreet, High-Impact Support

Frontline Source Group - Nationwide Staffing & Executive Search; Town of Florida (NY); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

401K with match

Health, Vision, Dental

Job summary

Frontline Source Group is seeking an Executive Assistant to the CEO for a confidential Florida-based search. This on-site role requires a high-ambition, discreet professional who can operate with minimal oversight and keep pace with a fast-moving executive.

You will manage complex calendars, coordinate extensive travel, prepare materials, and support board and executive team activities. Relocation is available for the right candidate, and on-site Florida work is required.

Qualifications

• Significant Executive Assistant experience supporting senior leadership, with CEO exposure preferred.
• Ability to thrive in a high-pressure, fast-changing environment.
• Strong written and verbal communication with a concise, solutions-first style.
• Bachelor's degree preferred; extensive CEO-level experience may substitute.

Responsibilities

• Manage a complex, rapidly changing CEO calendar with CEO-approved scheduling decisions.
• Coordinate extensive CEO travel arrangements and contingencies.
• Prepare the CEO for meetings by assembling materials and ensuring readiness.
• Support travel-related expense processes and documentation.
• Coordinate quarterly Board and committee meetings and related logistics.
• Attend executive meetings to take notes and drive follow-up actions.
• Maintain agendas and coordination for leadership meeting deliverables.

Skills

Calendar management

Travel coordination

Discretion/confidentiality

Executive support

Concise communication

Problem solving

Education

Bachelor's degree preferred

Tools

Outlook

Teams

PDF editing

Concur or similar expense tools

Job description

Frontline Source Group is seeking an Executive Assistant to the CEO for a confidential Florida-based search. This on-site role requires a high-ambition, discreet professional who can operate with minimal oversight and keep pace with a fast-moving executive.

You will manage complex calendars, coordinate extensive travel, prepare materials, and support board and executive team activities. Relocation is available for the right candidate, and on-site Florida work is required.