Executive Assistant to CEO & Office Manager: Mission-Driven

Keystonecare; Wyndmoor (PA); Presencial; USD 55.000 - 75.000; Tempo integral

Benefícios oferecidos por esta vaga

Free Lunch Provided Daily

Quarterly Bonus for meeting targets

Accrued Paid Time Off

Paid Holidays

Medical, Dental, Vision, and Aflac

$25K Company Paid Life Insurance

Retirement plan with employer match

Travel reimbursement between campuses

Resumo da vaga

KeystoneCare seeks an Executive Administrative Assistant to the CEO & Office Manager to ensure smooth operations and provide high-level administrative support in a healthcare setting. You will manage the CEO calendar, coordinate front-office tasks, and oversee regulatory documentation with a focus on compliance and efficient office management.

You will handle communications, prepare presentations, and assist with board materials, contracts, and major events, while contributing to an organized,

Qualificações

• 3–5 years of administrative/executive support experience, preferably in healthcare.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication with attention to detail.
• Proficiency in Microsoft Office, SharePoint, and document management tools.
• Ability to handle confidential information and support compliance, audits, and regulatory processes.

Responsabilidades

• Executive & Administrative Support: Manage CEO calendar, meetings, and reminders.
• Prepare, edit, and format correspondence, reports, and presentations.
• Serve as primary contact for internal and external communications.
• Draft letters including medical necessity, jury duty excuses, and appeal letters.
• Front Office & Daily Operations: Greet visitors and maintain a welcoming front office.
• Answer and route calls needing live operator assistance; update employee phone lists.
• Inventory & Office Management: Monitor office/medical supplies and forms.
• Coordinate Open Packets and Facility Binders inventory.
• Regulatory & Compliance Support: Coordinate license renewals (Medicare HH, CHAP, CLIA).
• Support audits with records and documentation; assist with compliance tracking.
• Meetings & Board Coordination: Schedule board meetings; prepare materials; document minutes.
• Contracts & Document Management: Manage facility contracts via Adobe Sign; SharePoint storage.
• Event & Project Coordination: Plan organizational events and major initiatives; maintain events calendar.
• Additional Operational Support: Assist with travel coordination; monitor deadlines and priorities.

Conhecimentos

Executive support

Organizational skills

Multitasking

Written communication

Confidentiality & compliance

Ferramentas

Microsoft Office

SharePoint

Document management tools

Descrição da vaga

KeystoneCare seeks an Executive Administrative Assistant to the CEO & Office Manager to ensure smooth operations and provide high-level administrative support in a healthcare setting. You will manage the CEO calendar, coordinate front-office tasks, and oversee regulatory documentation with a focus on compliance and efficient office management.

You will handle communications, prepare presentations, and assist with board materials, contracts, and major events, while contributing to an organized,