Strategic EA to CEO & Office Manager

Keystonecare; Springfield Township (Delaware County); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Free Lunch Provided Daily

Quarterly Bonus for meeting sales/off?

Accrued Paid Time Off

Paid Holidays

Medical, Dental, Vision, and Aflac

$25K Company Paid Life Insurance

Retirement plan with employer match

Travel reimbursement between worksites

Job summary

KeystoneCare is seeking an Executive Administrative Assistant to the CEO & Office Manager to streamline executive operations and front-office functions within a health‑care focused organization serving the greater Philadelphia region. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.

You will support regulatory coordination, meeting logistics, and high-level communications while maintaining a

Qualifications

• 3–5 years of administrative/executive support experience, preferably in healthcare.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication with attention to detail.
• Proficiency in Microsoft Office, SharePoint, and document management tools.
• Ability to handle confidential information and support compliance, audits, and regulatory processes.

Responsibilities

• Manage the Executive Director/CEO calendar, scheduling meetings and providing reminders.
• Prepare, edit, and format correspondence, reports, and presentations.
• Serve as a primary point of contact for internal and external communications.
• Draft professional correspondence including letters of medical necessity, jury duty excuse letters, and claim denial appeals.
• Greet and direct visitors professionally; maintain an organized front office.
• Answer and route calls requiring live operator assistance; maintain employee phone lists.
• Maintain inventory of office and medical supplies; coordinate ordering and stock.
• Coordinate and submit agency license renewals (Medicare Home Health, CHAP, CLIA, DHS).
• Coordinate Board of Directors meetings; prepare materials and track action items.
• Manage facility contract processes and e-signature workflows; maintain contracts in SharePoint.
• Assist with planning organizational events and Major Events Calendar; manage Patient Activity Calendar.
• Support travel coordination, deadlines tracking, and special projects.

Skills

Executive support

Administrative support

Healthcare experience

Communication skills

MS Office

SharePoint

Document management

Confidential information handling

Tools

Microsoft Office

SharePoint

Job description

KeystoneCare is seeking an Executive Administrative Assistant to the CEO & Office Manager to streamline executive operations and front-office functions within a health‑care focused organization serving the greater Philadelphia region. The role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.

You will support regulatory coordination, meeting logistics, and high-level communications while maintaining a