Executive Assistant to CEO | Office & Events Leader

Greene Resources; Raleigh (NC); Sur place; USD 75 000 - 95 000; Plein temps

Résumé du poste

Greene Resources is partnering with a fast-growing healthcare services organization to fill an Executive Assistant role in Raleigh, NC. The position provides high-level administrative support to the CEO, manages day-to-day operations at the Raleigh corporate office, and shapes a welcoming, well-organized environment.

The ideal candidate brings energy, professionalism, creativity and sound judgment to a fast-paced, team-centered culture.

Qualifications

• 5+ years of administrative experience, including 3+ years supporting senior executives
• Proven experience managing complex calendars and coordinating meetings
• Experience planning corporate events or leadership meetings
• Advanced Microsoft Office skills (Outlook, Teams, Word, Excel, PowerPoint)
• Excellent organization, time management and communication skills
• Strong attention to detail and ability to juggle priorities in a fast-paced setting

Responsabilités

• Manage a complex executive calendar, prioritizing meetings and commitments
• Coordinate internal and external meetings, including leadership team and board meetings
• Prepare agendas, materials, and presentations, and handle meeting follow-up
• Arrange business travel, itineraries, and accommodations
• Draft, edit, and organize correspondence, reports, and executive-level documents
• Serve as a responsive, professional point of contact for internal and external stakeholders
• Anticipate needs and resolve scheduling conflicts before they become problems
• Handle sensitive information with complete discretion
• Oversee daily operations of the corporate office to keep it efficient and welcoming
• Manage office supplies, equipment, vendors, maintenance, and facility needs
• Act as the main contact for office matters, partnering with HR, IT, and Finance
• Coordinate visitors, conference room scheduling, hospitality, and on-site meetings
• Support onboarding and office orientation for new employees alongside HR and IT
• Look for ways to improve the workplace and employee experience
• Manage office expenses and vendor relationships within budget
• Plan and execute company meetings, leadership gatherings, celebrations, and special events
• Handle event logistics: venues, catering, invitations, travel, materials, and A/V
• Collaborate with stakeholders to create memorable, well-run experiences for employees and leaders
• Bring creative ideas and thoughtful touches that reflect the company’s culture
• Manage event budgets, timelines, vendors, and post-event follow-up
• Support special projects led by the CEO and executive team
• Build strong working relationships across the leadership team and organization
• Stay informed on key priorities, deadlines, and initiatives
• Adapt quickly when priorities shift, or urgent issues arise
• Own assigned projects from start to finish with minimal oversight
• Identify ways to streamline administrative processes

Connaissances

Executive support

Calendar management

Event planning

MS Office

Formation

Associate or bachelor’s degree in business/communication/hospitality

Outils

Microsoft Office Suite

Outlook

Teams

PowerPoint

Description du poste

Greene Resources is partnering with a fast-growing healthcare services organization to fill an Executive Assistant role in Raleigh, NC. The position provides high-level administrative support to the CEO, manages day-to-day operations at the Raleigh corporate office, and shapes a welcoming, well-organized environment.

The ideal candidate brings energy, professionalism, creativity and sound judgment to a fast-paced, team-centered culture.