Executive Assistant to CEO - Nonprofit Impact, Winter Park

Edyth Bush Charitable Foundation; Winter Park (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

100% medical

5% 401k match

Generous holidays

Job summary

The Edyth Bush Charitable Foundation is seeking a full-time, on-site Executive Assistant in Winter Park, FL to support the President & CEO and staff. This role manages calendars, coordinates travel, and prepares expense reports to ensure smooth daily operations.

day-to-day responsibilities include drafting correspondence, organizing documents, maintaining records, and supporting board activities through meeting prep and follow-up, while greeting visitors and coordinating internal/external

Qualifications

• 5+ years of Executive Assistant experience including calendar management, meeting coordination, and office organization.
• Strong executive support skills with handling confidential information and supporting CEO, senior leadership, and board members.
• Experience managing expense reports and basic budgeting tasks with accuracy and attention to detail.
• Excellent communication skills for clear written and verbal interactions.
• Proficiency with Office software and high discretion and integrity.

Responsibilities

• Manage calendars, schedule meetings, coordinate travel, and prepare expense reports.
• Draft and edit correspondence, organize documents, maintain records.
• Support board and committee activities with meeting prep and follow-up.
• Greet visitors, handle phone and email communications, coordinate events and logistics.

Skills

Calendar management

Meeting coordination

Office organization

Executive support

Confidential information

Stakeholder interaction

Education

Associate or Bachelor's degree

Tools

Microsoft Office

Job description

The Edyth Bush Charitable Foundation is seeking a full-time, on-site Executive Assistant in Winter Park, FL to support the President & CEO and staff. This role manages calendars, coordinates travel, and prepares expense reports to ensure smooth daily operations.

day-to-day responsibilities include drafting correspondence, organizing documents, maintaining records, and supporting board activities through meeting prep and follow-up, while greeting visitors and coordinating internal/external