Executive Assistant

Edyth Bush Charitable Foundation; Winter Park (FL); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

100% medical

5% 401k match

Generous holidays

Job summary

The Edyth Bush Charitable Foundation is seeking a full-time, on-site Executive Assistant in Winter Park, FL to support the President & CEO and staff. This role manages calendars, coordinates travel, and prepares expense reports to ensure smooth daily operations.

day-to-day responsibilities include drafting correspondence, organizing documents, maintaining records, and supporting board activities through meeting prep and follow-up, while greeting visitors and coordinating internal/external

Qualifications

• 5+ years of Executive Assistant experience including calendar management, meeting coordination, and office organization.
• Strong executive support skills with handling confidential information and supporting CEO, senior leadership, and board members.
• Experience managing expense reports and basic budgeting tasks with accuracy and attention to detail.
• Excellent communication skills for clear written and verbal interactions.
• Proficiency with Office software and high discretion and integrity.

Responsibilities

• Manage calendars, schedule meetings, coordinate travel, and prepare expense reports.
• Draft and edit correspondence, organize documents, maintain records.
• Support board and committee activities with meeting prep and follow-up.
• Greet visitors, handle phone and email communications, coordinate events and logistics.

Skills

Calendar management

Meeting coordination

Office organization

Executive support

Confidential information

Stakeholder interaction

Education

Associate or Bachelor's degree

Tools

Microsoft Office

Job description

Company Description

The Edyth Bush Charitable Foundation was established in 1973 to alleviate human suffering and empower people to improve their own lives, with a particular focus on children and families in Central Florida. Rooted in Midwestern philanthropic traditions, the Foundation has long supported education and human service organizations while helping build a strong, caring community in Florida. Over time, its work has expanded to include strengthening nonprofit organizations by connecting philanthropists and providing management assistance to nonprofit leaders. Nearly fifty years later, the Foundation remains committed to improving the lives of individuals and families and fostering thoughtful collaborations that address the region’s most pressing needs.

Role Description

The Executive Assistant is a full-time, on-site role based in Winter Park, FL, providing comprehensive administrative support to the President & CEO, with secondary assitance to the staff and Board of Directors. This role manages calendars, schedules meetings, coordinates travel, and prepares expense reports to ensure smooth daily operations. The Executive Assistant drafts and edits correspondence, organizes documents, maintains records, and supports board and committee activities through meeting preparation, materials distribution, and follow-up. Day-to-day responsibilities also include managing phone and email communications, greeting visitors, coordinating events and logistics, and collaborating with internal and external stakeholders. The role requires maintaining confidentiality, prioritizing tasks effectively, and representing the Foundation with professionalism and courtesy.

Qualifications

• Candidates should possess five plus years of Executive Assistant skills, including calendar management, meeting coordination, and office organization.
• Candidates should possess solid Executive Support skills, including preparing presentations, handling confidential information, and supporting CEO’s, senior leadership and board members.
• Candidates should possess experience managing Expense Reports and basic financial or budgeting tasks with accuracy and attention to detail.
• Candidates should possess excellent Communication skills, including clear written and verbal communication, professional correspondence, and effective stakeholder interaction.
• Relevant qualifications include proficiency with office software (e.g., Microsoft Office or similar tools), strong time management and prioritization abilities, and a high level of discretion and integrity.
• Experience in a professional office, nonprofit or philanthropic organizations and an associate or bachelor’s degree in business, communications, or a related field is beneficial.

Compensation

• Top compensation package for the the sucessful candidate including 100% medical, 5% matching 401k, generous holiday and vacation, including Christmas though New Years. Work in a beautiful new office building in downtown Winter Park! Do Well by Doing Good!