Executive Assistant to the CEO

By the Bay Health; Larkspur (CO); On-site; USD 95,000 - 140,000; Full time

Job summary

By the Bay Health is seeking an Executive Assistant to support the CEO and manage day-to-day administrative activities. The role includes scheduling, meeting coordination, travel arrangements, and coordinating with senior leaders to ensure smooth operations in a mission-driven nonprofit hospital setting.

Based in onsite offices in Larkspur, CA, the position offers full-time hours, competitive pay, and a collaborative leadership team.

Qualifications

• Bachelor’s degree (B.A.) or equivalent from four-year college; or equivalent combination of education and experience. Master’s degree preferred.
• Experience as a senior level executive assistant.

Responsibilities

• Coordinates the CEO’s schedule and makes arrangements for meetings and travel.
• Prepares materials for meetings, transcribes minutes, and handles follow-ups for the CEO.
• Arranges conference rooms, meals, and refreshments as required.
• Manages day-to-day administrative functions for the CEO’s office.
• Acts as liaison with senior management, boards, and external partners.
• Maintains relationships with outside entities and staff; supports governance matters.

Skills

Executive support

Time management

Interpersonal skills

Education

Bachelor’s degree / equivalent

Master’s degree preferred

Job description

By The Bay Health, a non-profit established in 1975, set the standard for hospice in the U.S. by emphasizing the role of the patient in making important medical decisions. Our spectrum of home-based services now includes Skilled Home Health Care, Palliative Care, Adult Hospice Care and Pediatric Care. Our team approach strives to address practical, social, emotional and spiritual aspects of care, with the goal to maximize quality of life for our patients, caregivers and families.

This full-time position offers competitive pay, generous benefits and a supportive work environment.

This is an exciting opportunity to join our mission-driven organization in a key role supporting our dynamic and authentic CEO in driving a meaningful impact every day. If you enjoy running seamless operations, solving problems, having variety to your day, and being part of a collaborative leadership team, our Executive Assistant role could be a perfect fit! TheExecutive Assistant reports to the Chief Executive Officer and performs executive assistance necessary for the smooth operation of the administrative aspects of the Chief Executive Officer’s office. This role manages and oversees all day-to-day administrative functions, scheduling of appointments, meeting decisions, social engagements and events, special projects, and communication activities for the Chief Executive Officer.

Schedule:

Monday - Friday; 8:30am - 5:00pm

Location:

Onsite - Larkspur, CA

By the Bay Health follows all CDPH vaccine requirements for healthcare personnel.

Essential Duties & Responsibilities include

• Coordinates the schedule of the Chief Executive Officer, and makes appropriate arrangements for meetings and out-of-the-area travel
• Coordinates and prepares materials for meetings, transcribing minutes, and handling of follow-ups from meetings as required or requested by Chief Executive Officer
• Arranges conference room reservation, setup, and meals and/or refreshments
• Expedites the flow of work through the Chief Executive Officer’s office. Maintains a file on general duties and assignments of those reporting to the Chief Executive Officer relating to deadlines and assignments to properly direct inquiries and monitor deadlines
• Acts as liaison with senior management, other direct reports of the CEO, boards and committee members, and others both internal and external to the organization
• Helps establish and maintain positive relationships with outside entities and individuals, boards and committee members, and staff
• Implements and monitors requirements of regulatory entities as they pertain to corporate structure and other routine operational matters related to governance and/or administration. Tracks and monitors compliance with organizational bylaws and board regulations

Education/Experience:

• Bachelor’s degree (B. A.) or equivalent from four-year college; or equivalent combination of education and experience. Master’s degree preferred.
• Experience as a senior level executive assistant

Pay Range:

$95K - $140K annually

By the Bay Health is proud to serve our community as an equal employment opportunity employer. Everyone is valued and welcome at BTBH. Our organization is committed to diversity, equity and continues to build a culture of inclusion by recruiting, screening, hiring and retaining any qualified individual without regard to age, race, color, ethnicity, religion, gender, gender identity or expression, sexual orientation, disability, marital status, registered domestic partner status, citizenship, physical or mental disability, legally protected medical condition, family care status, military care status, veteran status or any other consideration made unlawful by Federal, state, or local laws.