Executive Assistant - CEO & Managing Director

OP RaaS; Chicago (IL); On-site; USD 75,000 - 120,000; Full time

Job summary

OP RaaS in Chicago seeks an experienced executive assistant to optimize daily operations for senior leaders. You will manage calendars, coordinate travel, prepare communications, and support meetings with professionalism and discretion.

The role requires meticulous scheduling, travel logistics both domestic and international, expense reporting, and seamless liaison between executives and staff. Strong written skills and proactive problem solving are essential for success.

Responsibilities

• Calendar management for executives, including meetings and conferences.
• Extensive travel arrangements, international and domestic.
• Review and process monthly expense reporting.
• Prepare correspondence, notes, PowerPoint files and reports.
• Coordinate meeting planning: materials, site selection, menus.
• Organize inter-department and customer meetings and events.
• Liaise between leaders and staff, applicants, customers, and vendors.
• Assist staff with inter-departmental requests and processes.
• Support executives as required; perform other duties.
• Maintain professional, polished communications.

Job description

OLD JD - TO BE UPDATED
Position Responsibilities

• Manage calendar for executives and customer visits, which includes extensive scheduling of meetings and conference calls and providing noti?cation of appointments, changes to calendar, reminders and con?rmations, coordination of and support to meetings and events at the Chicago HQ.
• Manage extensive travel arrangements, international and domestic for leaders and customers.
• Manage and review monthly expense reporting for supported leaders and ensure proper setup and processing of payments to vendors.
• Prepare requested correspondence, meeting notes, PowerPoint ?les and reports accurately with a professional/polished appearance. Proofread all materials prior to submission for approval and distribution.
• Coordinate all aspects of meeting planning, including material preparation, site selection and menu planning as well as selected pre and post meeting support activities.
• Organize department, inter-department, and customer meetings and events for supported leaders.
• Serve as a liaison between the leaders and various corporate and regional staff as well as any applicants, customers and vendors in a courteous, cooperative and professional manner
• Assist staff with various inter-departmental requests, communications and processes.
• Support other executives as required
• Perform other duties as assigned