Executive Assistant to CEO & Leadership Team

Mark VII - Clean Cars®; Arvada (CO); On-site; USD 52,000 - 66,000; Full time

Job summary

Mark VII - Clean Cars® is seeking an Administrative Assistant to support the CEO and leadership team. You will manage calendars, coordinate travel, prepare documents, and handle confidential information essential to smooth executive operations.

This role requires discretion, strong communication, and expert MS Office skills. You will create presentations, organize meetings, track action items, and help maintain cross-department workflows across the organization.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 5+ years of experience supporting executives, ideally at the C-suite level.
• Experience coordinating travel, expense reporting, and meeting logistics.

Responsibilities

• Manage the CEO's calendar, travel, and scheduling across competing commitments.
• Prepare and submit expense reports for the CEO and leadership team.
• Draft, proofread, and format correspondence and reports for the CEO.
• Build PowerPoint decks for executive, board, and company-wide meetings with branding.
• Attend meetings, record minutes, and track action items to completion.

Skills

Executive communication

Discretion & confidentiality

Calendar management

Travel coordination

Meeting coordination

Professional presence

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Excel

Word

Outlook

PowerPoint

SharePoint

OneDrive

Job description

Mark VII - Clean Cars® is seeking an Administrative Assistant to support the CEO and leadership team. You will manage calendars, coordinate travel, prepare documents, and handle confidential information essential to smooth executive operations.

This role requires discretion, strong communication, and expert MS Office skills. You will create presentations, organize meetings, track action items, and help maintain cross-department workflows across the organization.