Executive Assistant to CEO & Leadership (Onsite)

HealthNet Aeromedical Services, Inc.; Charleston (WV); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Medical, dental, vision

Life insurance

AD&D coverage

Employee wellness program

Job summary

HealthNet Aeromedical Services, Inc. is seeking an Executive Assistant to support the President/CEO and senior leadership, ensuring smooth operations of the corporate office in Charleston, WV.

The role requires discretion, calendar management, travel planning, and timely handling of confidential information. Responsibilities include coordinating meetings, preparing documents and minutes, coordinating board materials, and acting as a liaison with internal teams and external partners.

Qualifications

• Minimum of a certificate or associate degree in business operations or related field.
• Preferred bachelor's degree in business operations or related field.
• Three years of position-related experience in a corporate environment.
• Proficiency with Microsoft Office suite.

Responsibilities

• Manages and ensures timely administrative functions for executive leaders.
• Manages schedule for executive leaders.
• Maintains calendar of events for HealthNet corporate activities and administrative deadlines.
• Manages travel for executive leaders and other staff members.
• Coordinates / schedules on-site and off-site corporate meetings and training events.
• Assists with preparation and distribution of documents and meeting minutes for meetings of the Board of Directors, leadership team, and other committees.

Skills

Executive support experience

Discretion and confidentiality

Calendar management

Travel coordination

Education

Certificate or associate degree in business operations or related field

Bachelor’s degree in business operations or related field

Tools

Microsoft Office

Job description

HealthNet Aeromedical Services, Inc. is seeking an Executive Assistant to support the President/CEO and senior leadership, ensuring smooth operations of the corporate office in Charleston, WV.

The role requires discretion, calendar management, travel planning, and timely handling of confidential information. Responsibilities include coordinating meetings, preparing documents and minutes, coordinating board materials, and acting as a liaison with internal teams and external partners.