Executive Assistant to CEO | Hybrid Role with Global Scope

livingHR, Inc.; Atlanta (GA); Hybrid; USD 90,000 - 105,000; Full time

Job summary

Talentify is seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will manage the CEO’s calendar, travel, and communications, screen emails, prep documents, and coordinate meetings with teams across the organization and with external partners.

You will maintain confidential files, assist with budgets and vendor tracking, draft and proofread correspondence, support strategic initiatives and events, and help

Qualifications

• Bachelor's degree in business administration or a related field preferred.
• 5+ years executive assistant experience supporting C-level leaders.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Strong customer service skills.
• Proficiency in office software and communication tools.
• Discretion and ability to maintain strict confidentiality.
• Attention to detail and problem-solving abilities.
• Ability to work independently and manage competing priorities.
• Ability to be nimble and flexible to shift focus as needs arise.

Responsibilities

• Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
• Prioritize and screen incoming communications, including emails, phone calls, and other correspondence.
• Prepare and edit documents, presentations, and reports on behalf of the CEO.
• Organize and coordinate meetings, including agenda preparation, meeting materials, and follow-up actions.
• Attend and record minutes during key meetings as requested.
• Ensure meeting logistics and technology are well arranged.
• Maintain and update confidential files, records, and company documents.
• Manage the CEO's vendor list, budget, ensuring accurate and up-to-date information.
• Handle confidential and sensitive information with discretion.
• Act as a primary point of contact for internal and external stakeholders, including executives, board members and external partners.
• Draft and proofread emails, reports, and other written communication on behalf of the CEO. Add graphic elements to enhance marketing and professionalism.
• Assist in strategic initiatives and company projects as directed by the CEO.
• Collaborate with leadership team members to support company goals.
• Assist team members with planning company-wide events, product launches, board meetings, etc.
• Arrange logistics, catering, and materials as needed.
• Assist in tracking and managing budgetary items, including expenses and cost approvals.
• Maintain financial records and reports for company expenditures.

Skills

Organizational skills

Time management

Written and verbal communication

Discretion

Confidentiality

Attention to detail

Independent work

Prioritization

Problem-solving

Nimble & adaptable

Education

Bachelor's degree in business administration or related field

Tools

Canva

Office software

Job description

Talentify is seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative support to our CEO. The ideal candidate will manage the CEO’s calendar, travel, and communications, screen emails, prep documents, and coordinate meetings with teams across the organization and with external partners.

You will maintain confidential files, assist with budgets and vendor tracking, draft and proofread correspondence, support strategic initiatives and events, and help