Executive Assistant

Onetera; Los Angeles (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

Onetera is seeking an experienced Executive Assistant to the CEO in Los Angeles. You will manage personal and professional logistics, travel, and financial admin with a strong emphasis on autonomy.

The role combines household coordination with business support, aiming to free the CEO to focus on strategic work. You will anticipate needs, handle sensitive information with discretion, and collaborate with CPAs, attorneys, and vendors.

Qualifications

• Experience as an executive assistant, personal assistant, or chief of staff — ideally supporting a founder or CEO.
• Demonstrated ability to manage sensitive personal and financial information with complete discretion.
• Strong organizational systems — you have a method for tracking dozens of open tasks and never dropping balls.
• Proactive mindset — you anticipate needs and solve problems before they’re raised.
• Comfortable coordinating across professionals (CPAs, attorneys, financial advisors, contractors, medical offices).
• Clear, concise written and verbal communication.
• Based in or willing to relocate to Los Angeles.

Responsibilities

• Manage the CEO’s calendar, travel and logistics end-to-end.
• Handle personal and professional financial admin and vendor relationships.
• Inbox triage, meeting prep, and proactive follow-ups with internal and external stakeholders.

Skills

Discretion

Excellent communication

Proactive mindset

Organizational systems

Cross-functional coordination

Written and verbal clarity

Tools

Notion

1Password

Ramp/Brex

Google Workspace

Job description

Company Description

Onetera is building the AI-native platform powering the next generation of local government services.

Our mission is to redesign how communities interact with government agencies. We believe a world is possible where anyone is one conversation away from any local public sector service — with a level of personalization, accessibility, and proactiveness that has never existed before.

Role Description

As Executive Assistant to the CEO at Onetera, you will manage the full scope of the CEO’s personal and professional logistics — from daily life management to calendar coordination, travel, financial admin, and vendor relationships.

This is not a traditional admin role. You will operate with a high degree of autonomy, own entire workflows end‑to‑end, and proactively anticipate needs rather than wait for instructions. The goal is simple: free the CEO’s time and mental energy entirely for the work only he can do.

The role is heavily weighted toward personal life management (household, health, travel, errands, financial coordination) with some business support (scheduling, inbox triage, meeting prep, vendor follow‑ups).

We are looking for someone who is highly organized, deeply discreet, and takes genuine pride in making someone else’s life run seamlessly.

This is an on‑site role located in Los Angeles, CA.

Qualifications

• Experience as an executive assistant, personal assistant, or chief of staff — ideally supporting a founder or CEO
• Demonstrated ability to manage sensitive personal and financial information with complete discretion
• Strong organizational systems — you have a method for tracking dozens of open tasks and never dropping balls
• Proactive mindset — you anticipate needs and solve problems before they’re raised
• Comfortable coordinating across professionals (CPAs, attorneys, financial advisors, contractors, medical offices)
• Clear, concise written and verbal communication
• Based in or willing to relocate to Los Angeles

Nice to Have

• Experience supporting a founder at an early‑stage startup
• Familiarity with tools like Notion, 1Password, Ramp/Brex, Google Workspace
• Experience with basic bookkeeping, expense management, or insurance coordination
• Experience managing travel logistics including international travel

We care more about how you think and how you operate than polished presentation.