Executive Assistant to CEO — Hybrid, Board & Exec Ops

Gosnaphop; Schaumburg (IL); Hybrid; USD 55,000 - 61,000; Full time

Benefits offered by this job

Hybrid work environment

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Addison Group is seeking an Executive Assistant in Schaumburg, IL to provide high-level administrative support to the CEO and President. The role focuses on organizing priorities, managing meetings, and ensuring seamless communications in a hybrid work setting.

You will work closely with senior leadership, support board activities, and contribute to process improvements as the executive support team evolves. The position offers exposure to senior executives and a collaborative office culture.

Qualifications

• 5+ years of executive administrative support experience.
• Experience supporting VP-level or C-suite executives; C-suite experience strongly preferred.
• Bachelor's degree preferred.
• Strong proficiency with Microsoft Office Suite, including intermediate to advanced Excel.
• Experience with Salesforce/Nimble, Concur, and/or Monday.com is highly desirable.
• Exceptional attention to detail and organizational skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential and sensitive information with discretion.
• Comfortable interacting professionally and confidently with senior executives and leadership.
• Strong critical thinking and independent decision-making skills.

Responsibilities

• Provide direct administrative support to the CEO and President, helping manage their day-to-day priorities and administrative needs.
• Own and coordinate complex executive calendars, including scheduling meetings, managing conflicts, and coordinating with internal and external stakeholders.
• Plan and organize executive meetings, including preparing agendas, materials, meeting notes, and follow-up items.
• Assist with domestic and occasional international travel arrangements, itineraries, and related logistics.
• Manage and submit executive expense reports using Concur.
• Support the CEO and President with special projects and administrative initiatives.
• Assist with improving administrative processes and creating efficiencies across the executive support function.
• Coordinate logistics for Board, Finance Committee, and volunteer committee meetings.
• Provide administrative support surrounding Board meetings and assist with communication and follow-up.
• Attend meetings, capture key information and action items, and proactively ensure appropriate follow-through.
• Utilize Monday.com extensively to organize projects, monitor deadlines, track action items, and manage workflows.
• Maintain member and stakeholder information through Salesforce/Nimble.
• Create and update presentations, spreadsheets, correspondence, and other executive materials using the Microsoft Office Suite.
• Collaborate regularly with executives, board members, volunteers, and internal teams.

Skills

Executive support

C-suite support

Nonprofit experience

Communication skills

Discretion

Attention to detail

Independent thinking

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Excel

Salesforce/Nimble

Concur

Monday.com

Job description

Addison Group is seeking an Executive Assistant in Schaumburg, IL to provide high-level administrative support to the CEO and President. The role focuses on organizing priorities, managing meetings, and ensuring seamless communications in a hybrid work setting.

You will work closely with senior leadership, support board activities, and contribute to process improvements as the executive support team evolves. The position offers exposure to senior executives and a collaborative office culture.