Executive Assistant

Coinflow; Chicago (IL); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Equity

Health benefits

401(k)

Flexible time off

Job summary

Coinflow is a fast-growing fintech headquartered in Chicago, seeking a highly organized Executive Assistant to support the CEO and keep daily operations running smoothly in a high-growth startup. You will manage calendars, travel, and communications while coordinating cross-functional initiatives and confidential matters.

This role offers equity, competitive compensation, health benefits, a 401(k) plan, and flexible time off, with direct partnership to leadership as the company scales globally.

Qualifications

• 3+ years of experience in executive assistant, chief of staff, or office management roles.
• Exceptional organizational skills with ability to manage multiple priorities and deadlines.
• Strong written and verbal communication with high attention to detail.

Responsibilities

• Manage the CEO's calendar, travel arrangements, and correspondence.
• Coordinate cross-functional projects and initiatives for the CEO.
• Manage the executive's inbox, triage requests, and draft responses.
• Serve as liaison between the CEO and internal/external stakeholders.
• Support board and executive meetings with agenda prep and action tracking.
• Build administrative systems and processes to scale operations.
• Handle confidential financial, legal, and personnel matters with discretion.
• Anticipate needs and remove obstacles to focus on high-impact work.

Skills

Executive support

Organization

Communication

Discretion

Problem solving

Tools

Project management tools

Job description

Coinflow is the next-generation payment service provider revolutionizing global financial infrastructure with stablecoins, AI-driven fraud prevention, and instant settlement. Coinflow enables businesses to grow faster with instant settlement, fraud & chargeback indemnity, global pay-ins, multi-currency FX, and unified payouts. Founded in 2023, the company serves marketplaces, fintechs, remittance providers, gaming platforms, and ecommerce merchants worldwide.

Since our seed round in 2024, we’ve achieved 23x revenue growth and scaled to multi-billion-dollar annual transaction volume. In response to this growth, Coinflow announced a $25M Series A in October 2025—led by Pantera Capital, CMT Digital, Coinbase Ventures, Jump Crypto, and Reciprocal Ventures—accelerating our mission to power the world’s fastest-moving businesses with innovative, reliable global payments.

Coinflow is proudly headquartered in Chicago, IL. Learn more at coinflow.cash.

This position is meant for someone who thrives in fast-paced environments, excels at organization and problem solving, and wants to be at the center of a high-growth fintech company.

Role Overview:

Coinflow is seeking a highly organized and proactive Executive Assistant to support the CEO and ensure smooth daily operations. This individual will play a key role in managing executive priorities, coordinating cross-functional initiatives, and day-to-day operational needs. This role requires someone who can anticipate needs, solve problems independently, and thrive in a fast-paced startup environment.

Key Responsibilities:

• Manage the CEO's calendar, travel arrangements, and correspondence, ensuring optimal time management and preparation for key meetings and priorities
• Coordinate cross-functional projects and initiatives on behalf of the CEO, tracking progress and ensuring timely completion
• Manage the executive's inbox and communications, triaging requests, drafting responses, and flagging what needs their attention
• Serve as a liaison between the CEO and internal/external stakeholders, managing communications and follow-ups
• Support administrative needs for the executive team and board meetings, including agenda preparation, documentation, and action item tracking
• Build new administrative systems and processes, and continuously improve existing ones, so the executive team can operate efficiently as Coinflow scales
• Handle confidential information, including financial, legal, and personnel matters, with the highest level of discretion
• Anticipate needs before they arise and remove obstacles so your executive can focus on the highest-impact work

Required Qualifications:

• 3+ years of experience in executive assistant, chief of staff, or office management roles
• Exceptional organizational skills with ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills with high attention to detail
• Proactive problem-solver who can anticipate needs and take initiative
• Discretion and professionalism when handling confidential information
• Comfort with ambiguity and ability to adapt quickly in a high-growth environment

Preferred Qualifications:

• Experience supporting executives in fast-paced startup or fintech environments
• Familiarity with project management tools and executive productivity systems
• Background coordinating events and team activities

What We Offer:

• Competitive compensation and benefits package
• Opportunity to work at the center of a high-growth fintech startup
• Direct partnership with leadership and visibility into strategic decisions
• Collaborative and innovative work environment
• A chance to make a tangible impact in a rapidly evolving industry
• Equity at a fast-growing, successful startup

The base salary range for this role is $85,000 to $125,000 USD. The actual base salary offered depends on a variety of factors, including but not limited to experience, education, skills, qualifications and business needs.

In addition, the employee who fills this role will be eligible for an equity grant, allowing you to share in the long-term success of the company. You will also have access to a wide array of benefits, including health and wellness benefits, 401(k) savings plan, and flexible time off.