Executive Assistant & Office Manager — NYC Operations Lead

Flow; New York (NY); Hybrid; USD 90,000 - 105,000; Full time

Benefits offered by this job

Health and Wellness

Time Off

Financial Benefits (401k, FSAs, HSAs)

Life at Flow

Job summary

Flow is seeking an on-site, hybrid Executive Assistant and Office Manager to be the operational backbone of the New York office. You will directly support senior leaders, manage People, Finance, and Legal tasks, and ensure the space and experience are seamless for every visitor and employee.

You will partner with the People team to handle onboarding, vendor relationships, and office culture initiatives while maintaining budgets and cross-functional collaboration.

Qualifications

• 5+ years of experience as an executive assistant, in office management, or in workplace experience.
• Experience supporting multiple senior leaders and running a physical office on-site full-time.
• Strong judgment and discretion with the ability to push back constructively.

Responsibilities

• Provide full executive assistant support for senior leaders: calendar, inbox, travel, scheduling, meeting prep.
• Own the office and space management: keep areas clean, guest-ready, and properly staged.
• Coordinate repairs/maintenance end-to-end; manage vendor relationships and output quality.
• Handle mail, packages, deliveries, and track office expenses.
• Own full new hire arrival experience: desk setup, equipment, and first-day comms.
• Plan and manage all office events end-to-end, including logistics and invoicing.
• Partner with HR and IT on onboarding logistics and ongoing day-to-day office support.

Skills

Executive support

Office management

Vendor management

HR onboarding

Budget tracking

Communication

Discretion & judgment

Job description

Flow is seeking an on-site, hybrid Executive Assistant and Office Manager to be the operational backbone of the New York office. You will directly support senior leaders, manage People, Finance, and Legal tasks, and ensure the space and experience are seamless for every visitor and employee.

You will partner with the People team to handle onboarding, vendor relationships, and office culture initiatives while maintaining budgets and cross-functional collaboration.