Executive Assistant to CEO & CTO (NYC) – Fast-Paced AI Startup

Career Group; New York (NY); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Dog-friendly office

Casual dress code

Growth opportunities

Job summary

Career Group in New York City is seeking an Executive Assistant to the CEO & CTO and Office Manager for a rapidly growing AI healthcare startup. The role combines executive support, office management, and light personal assistance in a fast-paced, dynamic environment.

You will work closely with the CEO, CTO, and Chief of Staff, handling calendars, travel, office operations, and event logistics as the company scales in NYC.

Qualifications

• 2–4 years of administrative, EA, or office management experience.
• Experience in startup, technology, or fast-paced environments is ideal.
• Strong calendar, travel coordination, and communication skills.

Responsibilities

• Own calendar management for CEO and CTO, protecting focus time and resolving conflicts.
• Coordinate domestic and international travel for executives.
• Support day-to-day office operations and create a welcoming environment.
• Coordinate team events, dinners, and offsites; assist with office moves.
• Manage office supplies, vendors, and general needs.
• Assist with expenses, documents, and ad hoc projects.

Skills

Calendar management

Travel coordination

Office management

Communication with executives

Proactive

Organized

Cross-functional collaboration

Education

2–4 years administrative/EA/office management experience

Tools

Google Workspace

Slack

Job description

Career Group in New York City is seeking an Executive Assistant to the CEO & CTO and Office Manager for a rapidly growing AI healthcare startup. The role combines executive support, office management, and light personal assistance in a fast-paced, dynamic environment.

You will work closely with the CEO, CTO, and Chief of Staff, handling calendars, travel, office operations, and event logistics as the company scales in NYC.