Administrative Assistant

Ethan Crossing of Indianapolis; Indianapolis (IN); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health plans

Dental & Vision

Tuition reimbursement

Paid time off

401(k)

Life Insurance

Accident/Critical Illness/Hospital Ind

Job summary

Ethan's Crossing in Indianapolis is seeking an Executive Assistant to provide high-level administrative support to the CEO and senior leaders in a fast-paced healthcare setting. You will manage calendars, prepare documents, coordinate meetings, and safeguard confidentiality.

The role requires 3–5 years of executive support, discretion, HIPAA awareness, and excellent communication. Bachelor’s or associate degree preferred; 21+ for compliance.

Qualifications

• 3–5 years of executive-level administrative support experience, preferably in healthcare or hospital setting.
• Must be 21 or older.
• HS Diploma, Associates or Bachelors degree in Healthcare, Business Administration preferred.

Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate internal and external meetings, including board meetings, committee meetings, and stakeholder engagements.
• Serve as a liaison between hospital leadership and staff, patients, external partners, and board members.
• Maintain confidentiality of sensitive information and uphold HIPAA compliance at all times.
• Screen and prioritize emails, phone calls, and other communications.
• Assist with the preparation and distribution of meeting agendas, minutes, and follow-up actions.
• Track project timelines and ensure deadlines are met.
• Perform general administrative tasks including expense reporting, supply management, and file organization.
• Coordinate special projects and events as needed

Skills

Calendar management

Executive support

HIPAA compliance

Discretion

Communication

Travel arrangements

Education

HS Diploma

Associates degree

Bachelor's degree

Job description

Join the Journey of Hope at Ethan's Crossing

Ethan's Crossing was founded to honor the life of a young man lost to addiction. We aren't just a recovery center; we are a family system that understands and supports the lifelong journey of recovery.

Position Summary:

The Executive Assistant provides high-level administrative support to the hospital’s executive leadership, primarily the Chief Executive Officer (CEO) and other senior leaders. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks efficiently in a fast-paced healthcare environment.

Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Coordinate internal and external meetings, including board meetings, committee meetings, and stakeholder engagements.
• Serve as a liaison between hospital leadership and staff, patients, external partners, and board members.
• Maintain confidentiality of sensitive information and uphold HIPAA compliance at all times.
• Screen and prioritize emails, phone calls, and other communications.
• Assist with the preparation and distribution of meeting agendas, minutes, and follow-up actions.
• Track project timelines and ensure deadlines are met.
• Perform general administrative tasks including expense reporting, supply management, and file organization.
• Coordinate special projects and events as needed

Qualifications:

HS Diploma, Associates or Bachelors degree in Healthcare, Business Administration preferred.

3–5 years of executive-level administrative support experience, preferably in a healthcare or hospital setting.

Must be 21 or older

Why You'll Love It Here:

• Comprehensive Health: Multitude of medical plan options (Health Share & Vista Wellness), Dental, and Vision.

Investment in You

Up to $15,000 in tuition reimbursement and student loan assistance programs.

• Work-Life Balance: Generous Paid Time Off (PTO) and paid holidays.
• Future Planning: 401(k) with company contribution and Life Insurance.
• Peace of Mind: Accident insurance, Critical Illness, and Hospital Indemnity coverage.