Executive Assistant to CEO | Global Travel & Operations

UFO; Alhambra (CA); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Health insurance

401(k)

Paid time off

Job summary

UFO, an aerospace company located in Alhambra/South Pasadena, CA, seeks an Executive Assistant to support the CEO and senior leadership. You will manage calendars, coordinate travel (domestic and international), arrange facilities, and handle day-to-day needs of the business.

Occasional travel with leadership for meetings, partner visits, and company activities is expected. You will build itineraries, coordinate meeting logistics, and prepare materials and follow-up for leadership meetings.

Qualifications

• Two or more years of administrative support experience, especially in executive support or similar roles.
• Experience managing calendars, expense reports, facilities coordination, and travel arrangements.
• Ability to arrange domestic and international travel, including itineraries and related logistics.
• Willingness to travel with leadership when needed.
• Strong written communication and discretion with sensitive information.
• Experience preparing meetings for senior leadership with agendas, materials, notes, and follow-up items.

Responsibilities

• Support CEO and senior leadership with administrative and operational tasks.
• Manage calendars, travel itineraries, and meeting logistics.
• Coordinate facilities and day-to-day business needs.
• Plan regular domestic and international travel and, when needed, travel with leadership for meetings and partner visits.
• Prepare meeting materials, take notes, and follow up on action items.

Skills

Calendar management

Travel coordination

Documentation and note-taking

Discretion with sensitive information

Project coordination

Clear written communication

Ability to manage multiple priorities

Job description

UFO, an aerospace company located in Alhambra/South Pasadena, CA, seeks an Executive Assistant to support the CEO and senior leadership. You will manage calendars, coordinate travel (domestic and international), arrange facilities, and handle day-to-day needs of the business.

Occasional travel with leadership for meetings, partner visits, and company activities is expected. You will build itineraries, coordinate meeting logistics, and prepare materials and follow-up for leadership meetings.