Executive Assistant to CEO | Global Travel Ready

Twelve-Labs; San Francisco (CA); On-site; USD 90,000 - 150,000; Full time

Benefits offered by this job

Health benefits

Flexible PTO

Parental leave

Wellness stipend

Learning stipend

Global offices

Visa support

Transportation stipend

Daily meals

Job summary

TwelveLabs is seeking a Senior Executive Assistant to support our CEO and executive team. This role requires high trust and visibility, handling scheduling, logistics, travel, and day-to-day operations across a global team.

You will be the CEO's right hand, coordinating calendars, travel to Korea and other locations, and ensuring continuity across the US, UK, and Korea. Candidates should thrive in fast-moving environments with strong judgment and discretion.

Qualifications

• 5+ years of experience as an Executive Assistant supporting senior leadership (CEO, C-suite, or Founder level)
• Experience in the technology industry and fast-growing environments
• Ability to travel up to 10% annually and support multiple executives as needed
• Strong judgment, discretion, and ability to handle confidential information
• Clear written and spoken communication, representing executives accurately
• Comfort with ambiguity, independence, and managing many moving pieces

Responsibilities

• Manage complex calendars across multiple time zones prioritizing the CEO's time
• Coordinate international travel for the CEO and provide travel support for other executives
• Anticipate needs and handle ambiguity with good judgment
• Serve as a trusted point of contact for internal and external stakeholders
• Prepare materials for meetings, board sessions, and offsites
• Maintain discretion with sensitive information
• Keep the CEO organized and focused on high-leverage work

Skills

Executive communication

Travel coordination

Calendar management

Discretion

Job description

TwelveLabs is seeking a Senior Executive Assistant to support our CEO and executive team. This role requires high trust and visibility, handling scheduling, logistics, travel, and day-to-day operations across a global team.

You will be the CEO's right hand, coordinating calendars, travel to Korea and other locations, and ensuring continuity across the US, UK, and Korea. Candidates should thrive in fast-moving environments with strong judgment and discretion.