Strategic Executive Assistant to the CEO

Ultra Clean Technology; Hayward (CA); On-site; USD 95,000 - 150,000; Full time

Job summary

Ultra Clean Technology is seeking a Senior Executive Assistant to support the CEO, manage a demanding calendar, and coordinate domestic and international travel. You will draft executive communications, prepare briefing materials, and ensure confidentiality in a fast‑paced, global environment.

The role requires 7+ years supporting C‑suite executives, strong organizational skills, and discretion. Onsite work in Hayward, CA with close collaboration to the Executive Leadership Team and Board

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 7+ years supporting senior executives, including experience supporting C‑suite executives.
• Demonstrated expertise managing complex executive calendars and international travel.
• Experience supporting executives within a global, publicly traded, or multinational organization.
• Exceptional written and verbal communication skills.
• Outstanding organizational, planning, and prioritization skills.
• High degree of discretion, professionalism, and sound judgment.
• Advanced proficiency with Microsoft Office, Outlook, Teams, PowerPoint, SharePoint, and related productivity tools.

Responsibilities

• Act as a gatekeeper for the CEO’s time, exercising sound judgment in prioritizing requests, meetings, and competing demands while ensuring alignment with business priorities.
• Manage and optimize the CEO's complex calendar, balancing competing priorities while ensuring time is aligned with business priorities.
• Anticipate scheduling conflicts and proactively adjust priorities as business needs evolve.
• Coordinate all domestic and international travel, including flights, accommodations, transportation, visas, itineraries, meeting logistics, and contingency planning.
• Prepare and reconcile expense reports and other administrative documentation accurately and timely.
• Screen, prioritize, and coordinate incoming requests, correspondence, and meeting invitations.
• Maintain confidential records and handle highly sensitive information with the highest level of professionalism and discretion.
• Coordinate executive visitors, customer meetings, leadership events, and VIP engagements.
• Develop and maintain strong working relationships across the Executive Leadership Team, executive assistants, and key internal and external stakeholders to facilitate effective communication and coordination.
• Exercise exceptional judgment and discretion in handling confidential information, sensitive personnel matters, executive communications, and other highly confidential business matters.

Skills

Calendar management

Travel coordination

Executive communication

Discretion

Organizational skills

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Outlook

Teams

PowerPoint

SharePoint

Job description

Ultra Clean Technology is seeking a Senior Executive Assistant to support the CEO, manage a demanding calendar, and coordinate domestic and international travel. You will draft executive communications, prepare briefing materials, and ensure confidentiality in a fast‑paced, global environment.

The role requires 7+ years supporting C‑suite executives, strong organizational skills, and discretion. Onsite work in Hayward, CA with close collaboration to the Executive Leadership Team and Board