Executive Assistant to CEO - Global Travel & Events

Koya Medical, Inc.; Dallas (TX); Hybrid; USD 60,000 - 65,000; Full time

Job summary

Koya Medical, Inc. is seeking an experienced Executive Assistant to join our Dallas, TX facility.

This full-time role reports to the Director of Human Resources and supports a high-growth, early commercialization stage organization with a focus on integrity, humility, and teamwork. Responsibilities include managing the CEO’s calendar, coordinating domestic and international travel, arranging board meetings and employee events, and ensuring smooth day-to-day office operations in a fast-paced

Qualifications

• Three to five years of administrative experience.
• Three to five years of executive assistant experience.
• Experience managing multiple calendars.
• Experience booking travel.
• Strong event planning and project management experience.
• Strong attention to detail and follow through.
• Written and verbal communication skills.
• Computer software skills.

Responsibilities

• Maintains the CEO’s calendar by planning and scheduling meetings, conferences, teleconferences, and travel.
• Coordinate domestic and international business travel for the CEO, including flights, hotels, ground transportation, meeting logistics, and detailed itineraries.
• Monitor travel changes, cancellations, delays, and other unexpected issues and proactively resolve problems.
• Maintain records of travel expenses, confirmations, and related documentation.
• Coordinates quarterly board of directors’ meetings and helps to organize team meetings and travel (e.g., National Sales Meeting).
• Welcomes guests and customers to the facility by greeting them, in person or on the telephone, and answering or directing inquiries.
• Lead and coordinate a wide range of company events, executive meetings, leadership gatherings, employee events, and special projects.
• Coordinate event logistics including venues, catering, entertainment, transportation, decor, technology, registration, communications, and vendor management.
• Orders and replenishes snacks for the facility and also acts as the backup to the Office Services Coordinator.

Skills

Calendar management

Travel booking

Event planning

Project management

Attention to detail

Communication

Computer skills

Education

Bachelor’s degree preferred

Job description

Koya Medical, Inc. is seeking an experienced Executive Assistant to join our Dallas, TX facility.

This full-time role reports to the Director of Human Resources and supports a high-growth, early commercialization stage organization with a focus on integrity, humility, and teamwork. Responsibilities include managing the CEO’s calendar, coordinating domestic and international travel, arranging board meetings and employee events, and ensuring smooth day-to-day office operations in a fast-paced