Executive Assistant to CEO Team | Private Office and Travel

Q Investments; Fort Worth (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Bonus plan

Full benefits

Job summary

Q Family Office, located in downtown Fort Worth, seeks an experienced Executive Assistant to support a senior leadership team and a high-demand schedule. In this role, you will manage complex calendars, coordinate domestic and international travel, and liaise with vendors to ensure seamless operations.

The position emphasizes meticulous organization, attention to detail, and the use of AI tools to streamline workflows. Office hours are Monday–Friday, with occasional weekend work as needed.

Qualifications

• 5+ years of experience in an executive admin role supporting an UHNWI or C‑Suite executive at a substantial business enterprise.
• Highly organized with strong attention to detail.
• Hands-on experience with AI tools to enhance productivity and workflows.

Responsibilities

• Provide executive support including managing very complex calendars and schedules.
• Coordinate travel logistics and private air travel as needed.
• Manage vendors and act as liaison across teams and external partners.
• Research and develop new ideas and projects for the office.
• Maintain office operational functions with a fast-paced, evolving workload.

Skills

Executive support

Calendar management

Travel coordination

AI tools usage

Tools

ChatGPT

Copilot

Claude

Job description

Q Family Office, located in downtown Fort Worth, seeks an experienced Executive Assistant to support a senior leadership team and a high-demand schedule. In this role, you will manage complex calendars, coordinate domestic and international travel, and liaise with vendors to ensure seamless operations.

The position emphasizes meticulous organization, attention to detail, and the use of AI tools to streamline workflows. Office hours are Monday–Friday, with occasional weekend work as needed.