Executive Assistant to CEO | Global Liaison & Scheduler

Henley & Partners - The Firm of Global Citizens®; United States; Remote; USD 47,000 - 67,000; Full time

Job summary

Henley & Partners is seeking an experienced Executive Assistant to support the Group Chief Executive Officer in a remote role based in the Lisbon area. You will manage the CEO's calendar, coordinate complex travel, and liaise with senior leadership and external partners to ensure smooth operations.

The role requires five+ years of EA experience, strong organizational skills, and excellence in English communication.

Qualifications

• Minimum 5 years experience as an Executive Assistant supporting C-Level Executives.
• Minimum three years admin or project-related experience.
• Advanced proficiency in Microsoft Office.
• Excellent English communication, written and spoken.
• Ability to manage calendar, travel, and confidential communications.

Responsibilities

• Draft correspondence to conserve executive's time.
• Manage extremely active calendar and plan meetings and events.
• Arrange complex travel plans and related logistics.
• Liaise with senior leadership and internal stakeholders.
• Prepare travel documents and expense reconciliations.
• Support COO and Management Board as required.
• Prioritize conflicting needs and meet deadlines.

Skills

Executive EA experience

Admin & project experience

Organizational skills

Attention to detail

Flexibility & adaptability

Interpersonal skills

International experience advantageous

English communication

Education

Tertiary qualification for EA/PM

Tools

Microsoft Office Suite

Job description

Henley & Partners is seeking an experienced Executive Assistant to support the Group Chief Executive Officer in a remote role based in the Lisbon area. You will manage the CEO's calendar, coordinate complex travel, and liaise with senior leadership and external partners to ensure smooth operations.

The role requires five+ years of EA experience, strong organizational skills, and excellence in English communication.