Executive Assistant to CEO & Global Leadership - Flexible

Megaport; Oregon (WI); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible working arrangements

Birthday Leave

Paid study leave

Learning and development opportunities

Job summary

Megaport is seeking an Executive Assistant to partner with the CEO and the Executive Leadership Team, shaping calendars, travel, and priorities across a fast-paced, global tech company. You will manage complex schedules across time zones, coordinate meetings and events, and act as a trusted point of contact for internal and external stakeholders, handling confidential information with discretion.

This role offers growth opportunities and flexible arrangements within a collaborative, innovative

Qualifications

• Previous experience supporting senior executives in a fast-paced environment.
• Ability to handle confidential information with discretion.
• Exceptional organisational skills with the ability to manage multiple priorities.
• Strong written and verbal communication with senior stakeholders.
• Proactive, detail-oriented, and solutions-focused.
• Adaptable, globally aware, and comfortable in a dynamic business environment.

Responsibilities

• Provide executive support to the CEO and the Executive Leadership Team.
• Manage complex calendars, coordinate meetings, and prioritise across multiple time zones.
• Act as a trusted point of contact for internal and external stakeholders.
• Coordinate domestic and international travel and accommodation for the CEO, Board, and Executive Team.
• Prepare and manage executive expense reporting.
• Maintain strict confidentiality and exercise sound judgement with sensitive information.
• Support key business initiatives and ad hoc requests as needed.

Skills

Executive support

Confidential handling

Organisational skills

Stakeholder communication

Problem solving

Adaptability

Discretion

Tools

Calendar software

Travel planning tools

Expense management tools

Job description

Megaport is seeking an Executive Assistant to partner with the CEO and the Executive Leadership Team, shaping calendars, travel, and priorities across a fast-paced, global tech company. You will manage complex schedules across time zones, coordinate meetings and events, and act as a trusted point of contact for internal and external stakeholders, handling confidential information with discretion.

This role offers growth opportunities and flexible arrangements within a collaborative, innovative