Executive Assistant to CEO - Direct Access & Impact

Clear Winds Technologies; Birmingham (AL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health, dental and vision

401K plan and match

Paid time off

Bonus opportunity

Job summary

Clear Winds Technologies is seeking an Executive Assistant to the CEO who thrives in a fast-growing, high-trust environment. The role protects the executive's time and confidentiality while anticipating needs, solving problems, and enabling strategic focus.

You will own the CEO’s calendar, screen communications, coordinate across teams, plan travel, manage expenses, and leverage AI tools to streamline workflows. A minimum of five years of executive support and exceptional discretion are required.

Qualifications

• 5+ years as an Executive Assistant supporting a CEO or C-level executive in a fast-growing company.
• Exceptional organizational skills with the ability to manage many priorities simultaneously.
• Impeccable punctuality, reliability and discretion with confidential information.
• Advanced knowledge of calendar, email and scheduling tools (Microsoft 365/Google Workspace) and video conferencing.

Responsibilities

• Own the CEO's calendar and time, manage complex schedule across meetings, travel and commitments.
• Screen calls, email and visitors with sound judgment and gatekeeper duties.
• Draft, review and send correspondence; maintain an organized, polished inbox.
• Anticipate needs, bottlenecks and risks; arrive with solutions rather than questions.
• Prepare briefing materials, agendas, reports and presentations; capture notes and track actions.
• Coordinate across the company; liaise between CEO, leadership, employees, clients and vendors.
• Handle sensitive information with total discretion and audit-ready records.
• Plan travel and events; arrange itineraries and leadership meetings.
• Manage expenses and records; process invoices and approvals.
• Put AI to work to automate routine tasks and improve workflows.
• Take on special projects to scale the CEO's office as the company grows.

Skills

Executive support

Calendar management

Communication

Discretion

Prioritization

Independent work

Team collaboration

Education

Bachelor's degree

Tools

Microsoft 365

Google Workspace

Teams

Zoom

Job description

Clear Winds Technologies is seeking an Executive Assistant to the CEO who thrives in a fast-growing, high-trust environment. The role protects the executive's time and confidentiality while anticipating needs, solving problems, and enabling strategic focus.

You will own the CEO’s calendar, screen communications, coordinate across teams, plan travel, manage expenses, and leverage AI tools to streamline workflows. A minimum of five years of executive support and exceptional discretion are required.