Executive Assistant to CEO — Global Calendar & Travel

Magnit Global; San Carlos (CA); On-site; USD 65,000 - 92,000; Full time

Job summary

Magnit Global in San Carlos, CA is seeking a Senior Administrative Assistant to provide high-level operational support to the Office of the CEO. The role requires expert calendar management, complex scheduling, international travel coordination, and precise expense reporting in a fast-paced, global environment. The ideal candidate will demonstrate urgency, attention to detail, and strong communication.

Qualifications

• 5+ years of experience assisting high-level leaders.
• Advanced calendar management across multiple time zones.
• Proven experience coordinating domestic and international travel.
• Strong expense reporting and reconciliation skills.
• Exemplary organizational skills with ability to manage multiple priorities.

Responsibilities

• Complex Calendar and Scheduling Management across time zones.
• Meeting and Logistics Coordination with internal/external stakeholders.
• Travel Coordination including itineraries, visas, and accommodations.
• Expense Management and timely reporting in line with policy.
• Operational Support and cross-functional coordination with vendors.

Skills

Calendar management

Executive support

Travel coordination

Expense reporting

Stakeholder communication

Time management

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Calendar management systems

Job description

Magnit Global in San Carlos, CA is seeking a Senior Administrative Assistant to provide high-level operational support to the Office of the CEO. The role requires expert calendar management, complex scheduling, international travel coordination, and precise expense reporting in a fast-paced, global environment. The ideal candidate will demonstrate urgency, attention to detail, and strong communication.